Public Sector Resourcing
Document Control Manager
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Location: Birmingham
Salary: Base salary £35,244 pa to c.£41,464 depending on skills and experience. In addition, we offer flexible benefits fund of 15% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website.
HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.
Role Overview
As a Document Control Manager, you will have a key role in leading the implementation, maintenance, and improvement of document management and control processes, procedures, and systems in a related area. Managing the performance of Document Controllers and ensuring the successful delivery of business strategy, key performance indicators, and objectives, whilst adhering to industry standards and best practice.
About the Role
As a Document Control Manager, you will provide technical standards, strategic direction, provision of professional advice, and delivery of technical services across HS2 Ltd, supporting the Design and Construction of the HS2 Railway, in accordance with HS2’s approvals from government. You will also lead the HS2 Ltd approach to document management and control, providing a clear strategy for the organisation, delivery teams, and supply chain. The delivery of the provision of document control specialist services, and defining the process for the review and acceptance of contractor/consultant deliverables.
Key Responsibilities
- Assure the business adheres to document control policies, processes, and practices.
- Provide advice and support to the business on document management and control.
- Understand departmental document control requirements and resource these through our document control provider.
- Lead and guide document controllers throughout the organisation and supply chain on how to manage documents and deliverables.
- Develop and deliver training in document control practices and systems.
- Performance manage the team to ensure that agreed service levels are maintained and that the team is high performing.
- Implement document/data management solutions with a primary focus on document control and records management to ensure HS2 project records are controlled, stored, retrieved, tracked, traced, and audited as needed by the business.
- Manage the Document Control teams within the HS2 organisation, setting strategic, individual, and corporate objectives, reviewing performance, and ensuring that staff have the necessary skills and understanding to deliver the team's objectives.
- Protect the confidentiality, integrity, and availability of corporate information from unauthorized disclosure, modification, or destruction to ensure HS2’s information systems are not at risk.
- Actively promote and embed Equality Diversity and Inclusion (EDI) in all your work, and support and comply with all organisational initiatives, policies, and procedures on EDI.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
About You
Skills
- Communication skills - including presentations, producing reports, and engaging colleagues across the organisation.
- Leadership skills with a strong focus in areas of consistency, teamwork, listening, influencing, challenging, coaching, development, performance management.
- Management of electronic document management systems.
Knowledge
- Knowledge of document control and its regulatory requirements.
- Knowledge of contract management and the review and acceptance of deliverables.
- Knowledge of document management standards, processes, and procedures.
- Working knowledge of Enterprise Bridge (eB).
- Working knowledge of bulk scanning systems and PDF functionality.
- Knowledge of the document requirements of ISO 9001.
- Knowledge of the Public Records Act 1958 and Section 46 Freedom of Information Act 2000.
Experience
- Experience in electronic document management systems, records tracking, archiving, retention, and storage.
- Experience of documentation processes and a knowledge of a typical project lifecycle.
- Experience in the management and lifecycle of documentation between client, contractor, stakeholders, and interested parties.
It is expected that you will actively promote and embed Equality, Diversity, and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies, and procedures on EDI.
As HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant. Applicants must already have the Right to Work in the UK at the time of application, and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Any offers made to applicants will be subject to satisfactory completion of pre-employment checks, which include Nationality & Immigration Status, employment references, DBS, Financial, and Education checks.
We ask for a variety of detail in your online application; however, we perform the first assessment of suitability for a role based solely on the information in your CV. In a further development of our efforts to create a more diverse workforce, your CV will be anonymised, and personal information will be removed during the first stage of the application review. This removes bias from the process and makes it even more important that you attach an updated word version of your CV for each new application, ensuring you include evidence directly related to the criteria in the job advert.
Watch this video on how we remove bias in the recruitment process: Removing bias in the recruitment process
Any applications received after the closing date will not be considered.
About Us
High Speed 2 (HS2 Ltd) will be the UK’s new high-speed rail network. As well as improving capacity, the new scheme will shorten journey times between a number of Britain’s major population centres, boost the economy, and create thousands of jobs.
HS2 Ltd will create a skills legacy and develop a diverse range of talent. We aim to be a leader in EDI practice by creating a safe & inclusive working environment for all our staff - living our values of Safety, Respect, Integrity, and Leadership.
In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish, and providing personal and professional development opportunities.
HS2 Ltd is also a safety-critical organisation. Employees are required to ensure reasonable care of their own and others’ health and safety by taking personal responsibility for working to our ‘Safe at Heart’ programme principles and following safe working procedures at all times.
HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives, and achieves their full potential.
References
Visible links:
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London