Public Sector Resourcing
Document Controller
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Document Controller
Location
Birmingham (Hybrid)
Grade
G13
Close Date
22nd October 2026
Job Description
Salary
Base salary £26,900pa to c.£31,600pa depending on skills and experience. In addition, we offer a flexible benefits fund of 15% which is paid on top of the base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website.
HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.
About the Role
As a Document Controller at HS2 you will have a key role in:
- Filing, archiving, and retrieving all project records using the HS2 Electronic Data Management System (EDMS).
- Supporting and guiding HS2 in the correct use and application of company document control and management processes and procedures.
- Archiving and retrieving data, and ensuring all necessary care is taken with confidential information.
The directorate is organized around six functional areas:
- Quality, Health, Safety, and Environment Systems and Controls
- Safety Culture Development and Communications
- Corporate Health, Safety, and Environment Operations
- Security and Resilience
- Programme and Corporate Assurance
- Directorate Business Management
Accountabilities
- Supporting the business to access documents and records in a timely and controlled manner.
- Supporting the communication and embedding of HS2’s approach to document control.
- Providing reports and management information in response to requests from the business for information.
- Maintaining corporate documents. Assuring documents are managed through the approval lifecycle and assuring controlled documents are surfaced through the Integrated Management System (IMS).
- Ensuring the document control system is running efficiently and with minimal outage.
- Managing security and access to the document control system.
- Actively promoting and embedding Equality, Diversity, and Inclusion (EDI) in all your work, and supporting and complying with all organizational initiatives, policies, and procedures on EDI.
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Required Experience
- Analytical Skills – can identify hidden problems utilizing honest analysis and probing techniques.
- Problem solving - uses rigorous logic and methods to solve problems with effective solutions, probes for relevant answers.
- Listening, engaging, and presenting skills. Able to listen and communicate effectively with others.
- Ability to relate to a variety of stakeholders and staff in a variety of disciplines and seniority levels.
- Organisational skills - Able to prioritize and manage own workload.
- Ability to stay updated with the latest advances/trends in the Electronic Document Management Systems (EDMS) community.
- Ability to develop and maintain specialist knowledge of database concepts, object and data modelling techniques, and design principles.
Knowledge
- Knowledge of database architectures.
- Knowledge of document management standards, processes, and procedures.
- Knowledge of EDMS computer programs for records tracking, archival retention, and storage.
- Knowledge of bulk scanning, scanning systems, and PDF functionality.
- Knowledge of Microsoft Software systems (Word, Excel, PowerPoint).
Type of Experience
- Experience of successfully working directly with a variety of business stakeholders to gather requirements.
- Experience of documentation processes within an engineering and construction environment.
- Experience of projects from inception through to completion.
- Experience of providing technical advice based around EDMS capabilities.
- Experience of Bentley Enterprise Bridge (eB). Training will be provided if required.
- Experience of Office 365.
- Technical experience in the following: SharePoint 2010 or above, InfoPath 2010 or above, SharePoint Designer 2010 or above, Visual Studio 2010 or above, ASP.NET (C#), HTML, HTML5, ASP, XML, CSS.
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About Us
High Speed 2 (HS2 Ltd) will be the UK’s new high-speed rail network. As well as improving capacity, the new scheme will shorten journey times between a number of Britain’s major population centres, boost the economy, and create thousands of jobs.
HS2 Ltd will create a skills legacy and develop a diverse range of talent. We aim to be a leader in EDI practice by creating a safe & inclusive working environment for all our staff - living our values of Safety, Respect, Integrity, and Leadership.
In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish, and providing personal and professional development opportunities.
HS2 Ltd is also a safety-critical organization. Employees are required to ensure reasonable care of their own and others’ health and safety by taking personal responsibility for working to our ‘Safe at Heart’ programme principles and following safe working procedures at all times.
HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives, and achieves their full potential.
General Information
- Posting ID: 1
- Type of Employment: Permanent
- Organisation: HS2
- Salary Banding MIN: £26,900
- Location: Birmingham
- Salary Banding MAX: £31,600
- Workplace Type: Hybrid
Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept.
Any offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial, and Education checks.
Watch this video on how we remove bias in the recruitment process Removing bias in the recruitment process.
Any applications received after the closing date will not be considered.
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