United Living Group
Document Controller
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Job Description
United Infrastructure is recruiting for a Document Controller to work with the Energy Team. As the project document controller, you will be supporting the Contracts manager with activities related to the project lifecycle, including document management, project reporting, and maintenance of the Electronic Documents Management system.
As a United Infrastructure Document Controller
- You will provide a valuable link between the project and other departments, supporting the project team with document formatting, templates, and best practices.
- Manage document versions and ensure that the latest versions are always accessible.
- Liaise with all levels of the project team and potentially external parties, distributing project-related information in an appropriate secure manner.
- You will be the owner of the assigned project document registers, document management systems, and processes.
- You will manage and control the flow of documents and information on projects. Project documents will include deliverables, technical queries, vendor/other third-party or subcontractor documents, client documents, and commercial documents and communications.
- You will be able to provide an accurate and up-to-date status of the information/document flow whenever requested.
- You will be proactive in advising when the next review/approval phase of a document is expected based on planned dates provided by the project team and review cycle timeframe with the clients.
- You will check outgoing documentation for consistency, format, and document numbering before transmittal to our clients.
- Maintain (F Drive/SharePoint and/or Client CDE). Ensure information stored on Client's CDE is permanently available or transferred to the UI operational project folders prior to contract completion.
- Allocate document numbers as per the UI or Client specified Document Numbering procedure.
- Review document details, ensuring they are correct prior to issue (e.g., doc number, revision, status (reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).
- Train team members on document management processes and systems.
- Prepare both regular and ad-hoc reports on projects when required.
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LAST APPLICATIONS FOR THIS ROLE WILL BE AT 17:00 ON THE 10/02/26
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Qualifications
- Experience in a professional Document Control role.
- Excellent interpersonal skills and the ability to communicate with people at all levels.
- Knowledge and experience of operating IT systems, i.e., Microsoft Word, Excel, and Outlook.
- Knowledge of Electronic Document Management Systems such as Aconex and SharePoint.
- Strong ability to liaise with teams and troubleshoot document issues.
- Essential: Minimum of 2 years’ experience working in the Oil and Gas Infrastructure Sector.
- Exceptional administration and organization skills for document storage and upkeep of document register.
- Proactive and assertive for chasing and expediting documents.
Additional Information
Benefits
- Bike to work scheme
- Company pension
- Life insurance
- Private medical insurance
- Wellness programmes
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