Hays
Document Controller
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Location: Hybrid 3 Days a Week on Site
Contract Length: 12 Months
The Opportunity
We are seeking an experienced Document Controller to join a major infrastructure and engineering programme on an initial 12-month contract. This is an excellent opportunity to work within a complex project environment, supporting the management and assurance of critical technical documentation throughout the project life cycle.
The successful candidate will play a key role in ensuring that technical documents, drawings, specifications, quality records and asset handover information are accurately controlled, verified and maintained. You will work closely with contractors, designers, operators and project delivery teams to ensure all documentation meets the required standards before assets are transferred into operational ownership.
Key Responsibilities
As Document Controller, you will:
- Check, publish, track and distribute project documentation in accordance with established procedures.
- Manage document approval workflows and undertake quality assurance reviews of submitted documentation.
- Respond to document and drawing-related queries from stakeholders and system users.
- Produce regular reports and maintain document registers, audit trails and training records.
- Support the management of digital Health & Safety files, archiving requirements and controlled reprographic.
- Liaise with the Principal Designer to ensure all documentation requirements and compliance obligations are achieved.
- Execute day-to-day document control activities within Common Data Environments (CDEs), including SharePoint and ProjectWise.
- Manage document check-in/check-out procedures, status coding, metadata management and revision control.
- Coordinate with contractors, owners and operators to resolve documentation gaps and discrepancies.
- Review and verify technical drawings and associated documentation to ensure compliance with project standards.
- Support the successful completion of asset handover activities and ensure "As-Built" records accurately reflect the completed works.
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About You
To be considered for this role, you will have:
Essential Skills & Experience
- Previous experience as a Document Controller within rail, construction, infrastructure, engineering or other Tier-1 project environments.
- Strong understanding of technical documentation, drawings, specifications and quality records.
- Knowledge of document control processes, including revision control, status coding and construction information life cycles.
- Practical experience using SharePoint and ProjectWise within a Common Data Environment (CDE).
- Advanced Project Wise and Microsoft Excel skills, including data validation, complex formulas, reporting and dashboard creation.
- Excellent organisational skills with the ability to manage large volumes of documentation and meet strict deadlines.
- Strong written and verbal communication skills with experience engaging multiple stakeholders across complex projects.
- Ability to work independently and effectively within a remote or hybrid environment.
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If you are an experienced Document Controller looking to join a large-scale project and have a strong background in technical documentation, CDE systems and engineering environments, we would be keen to hear from you.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
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