Omexom UK
Document Controller
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Job Title: Document Controller
Reporting to: Business Unit General Manager (BUGM)
Business Unit: Omexom Design
Purpose of the Position:
To support the BIM and digital delivery department in managing project data and documentation accurately, efficiently, and securely across all phases of design and construction.
Initiative and problem-solving skills are a must, as are strong interpersonal and communication skills. Possessing experience in implementing document control procedures, setting up, configuring, and managing Common Data Environments (ACC) / Information Management System (IMS) at an administrator level.
Assisting the Information Manager in providing initial training and ongoing support, assisting on evaluation, selection, and training of ACC Champions, also promoting ongoing deployment of ACC on all projects and assist on setting up of projects in liaison with the Information Manager.
Key Responsibilities and Duties:
Including but not limited to:
- Validate, check, and curate all incoming and outgoing project documentation, ensuring proper receipt, classification, verification, registration, distribution, and retrieval.
- Maintain Container Configuration & Workflows – Undertake regular checks on file / document links across the system and fix as required. Undertake regular checks of file / document workflows and release / move-on any locked workflows.
- Maintain User Directories, IM Protocol, and File naming protocol – Update and maintain the user access matrix, IM and File naming protocols to reflect new projects and users of the system.
- Respond to ad-hoc requests relating to document management/CDE – Provide ad-hoc advice and guidance on use of the system and associated user guides and policy documents.
- Establish and maintain central site files, uncontrolled drawings, registers, and collate Operation & Maintenance, Health & Safety, Quality, Environmental, and BCAR files.
- Configure and implement change control processes within the CDE.
- Prepare and configure distribution matrices, status reports, and workflows for sample submissions, TQs, RFIs, and other reportable data in compliance with project requirements.
- Attend project meetings to engage with the project team and stakeholders on documentation and IM matters.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Governance and Stakeholder Interfaces:
The Document Controller will maintain strong relationships and typically interface with:
- Business Unit General Manager
- Head of BIM & Digital
- Information Manager
- BIM Managers
- Internal Design Teams
Person Specification:
The ideal candidate will demonstrate a strong mix of technical Document control expertise, sector-specific experience, and a collaborative approach to project delivery. They will be able to work independently whilst enjoy being part of a friendly, ambitious, and growing team.
Essential Qualifications and Experience:
- Experience in working in Autodesk Construction Cloud (ACC)
- Advanced understanding of the ISO 19650 standards
- Experience working on projects with large volumes of data and information from multiple sources.
- Ability to communicate effectively with, and educate, all stakeholders
- Experience dealing with multidisciplinary design teams, client teams, subcontractors, and supply chain partners.
- Ability and willingness to train and mentor others.
- Knowledge of file naming conventions and standards
- Organisational, prioritisation, multitasking, and time management skills.
- Analytical thinker, diligent, and self-motivated.
- Excellent document preparation, formatting, and troubleshooting skills.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Desirable Criteria:
- Understanding of Building Information Modelling (BIM) in the context of Information Management and Document Control.
- Running stakeholder workshops.
- Process capture and mapping
- Familiarity with Power BI or similar data visualisation tools.
- Strong presentation and facilitation skills.
- Ability to identify and drive process improvement initiatives.
Values:
In line with Omexom’s values, the jobholder must possess the following qualities:
- Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.
- Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.
- Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.
- Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills