VVB Engineering
Document Controller
Birmingham
Posted about 24 hours ago
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Key Responsibilities
- Reviewing and numbering with unique document reference and revision Project Documents before submission to Client.
- Uploading / Downloading project documents to client Document Control System.
- Uploading / Downloading documents to Asite VVB Document Control Management portal.
- Maintaining Document Control register, TQ and RFI register.
- Recording, checking and tracking all incoming and outgoing project documents.
- Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation.
- Placing requisitions on SAP.
- Reconcile Delivery Notes with purchase orders.
- Compiling site timesheets and reconciliation against clocking system to issue to accounts for payments.
- Single point for all Timesheet, time and attendance related queries.
- Regular updating of time and attendance using information from timesheet provided.
- Updating Staff Register, Training Matrix etc.
- Monitoring of Site Stationery.
- Photocopying, scanning, encapsulating documents.
- Monitor Site Holidays/Absence records and liaison with HR department.
- Updating & maintaining records of staff holidays, sickness and absence and other project records.
- Maintaining electronic records of all purchases, and maintaining the filing system for requisitions to enable easy location of information where necessary.
- Filing and archiving various paperwork.
- Typing (Letters, memos, e-mails, meeting minutes and reports etc.).
- Providing full secretarial and administrative support to Project Team.
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Required Experience
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Your very own career expert that helps elevate your application to the next level.
- Have an experience in Document Control and different DMS (Document Management System).
- Desire and commitment to work within the construction environment.
What We Offer
- Competitive salaries and yearly appraisals.
- Travel expenses to locations outside of your contracted location.
- Perkbox giving you 24/7 access to perks, benefits, discounts and wellbeing tools.
- 3 x Life Assurance covered under the VVB Group Life Assurance scheme.
- Private Medical Insurance scheme, provided by BUPA, inclusive of an online private GP, plus health assessment.
- Pension Scheme (4% ER and 5% EE).
- 25 days holiday + bank holidays.
- Training and Development Opportunities.
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Skills
Document Control
Document Management Systems
SAP
Administrative Support
Records Management
Time and Attendance Tracking
Secretarial Support
Filing and Archiving
Meeting Minutes
Data Entry