Job Title

Providing document control and administrative support during operational processes, handling enquiries, processing documentation typical to project operations. Single point for registration, receipt, distribution and issue of all Project Documentation.

Responsibilities

• Reviewing and numbering with unique document reference and revision Project Documents before submission to Client.
• Uploading / Downloading project documents to client Document Control System.
• Uploading / Downloading documents to Asite VVB Document Control Management portal.
• Maintaining Document Control register, TQ and RFI register.
• Recording, checking and tracking all incoming and outgoing project documents.
• Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation.
• Acting as the Assistant Project focal point for all administration matters.
• Placing requisitions on SAP
• Reconcile Delivery Notes with purchase orders
• Single point for all Timesheet, time and attendance related queries
• Regular updating of time and attendance using information from timesheet provided.
• Updating Staff Register, Training Matrix etc.
• Monitoring of Site Stationery.
• Photocopying, scanning, encapsulating documents.
• Monitor Site Holidays/Absence records and liaison with HR department
• Updating & maintaining records of staff holidays, sickness and absence and other project records.
• Maintaining electronic records of all purchases, and maintaining the filing system for requisitions to enable easy location of information where necessary
• Filing and archiving various paper work
• General administrative duties