ScaleX™ Talent Solutions
Document Controller
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Document Controller
Specialist Group | Maghera
ScaleX Talent Solutions is representing Specialist Group in the appointment of a new Document Controller to join its growing team in Maghera.
Specialist Group is a successful and ambitious business delivering complex specialist joinery, fit-out, glass, metal and associated projects across the UK and Ireland. As the business continues to grow, the volume and complexity of project information is increasing — and strong document control is becoming an increasingly important part of how projects are delivered effectively.
This role will sit at the centre of that process, working closely with Project, Design, Commercial, Procurement and Site teams to make sure drawings, specifications, technical information and project documentation are accurate, controlled and getting to the right people at the right time.
The Role
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
You will take ownership of the day-to-day control and coordination of project documentation across a number of live projects.
Typical responsibilities will include:
- Managing the receipt, issue, tracking and filing of drawings, specifications and technical documentation
- Maintaining document registers and revision histories
- Ensuring teams are working from the most up-to-date and approved information
- Uploading and distributing documentation through relevant project and document management systems
- Coordinating information between internal teams, clients, consultants and subcontractors
- Tracking outstanding drawings, approvals, RFIs and technical submissions
- Following up proactively where information or approvals are outstanding
- Maintaining accurate and structured electronic project files
- Supporting the preparation of handover packs, O&M manuals and project close-out documentation
- Helping improve document control processes as the business continues to scale
Get help with your application
Your very own career expert that helps elevate your application to the next level.
What We’re Looking For
This role will suit someone who is highly organised, naturally detail-focused and enjoys bringing structure to a busy project environment.
You should have:
- Strong organisational and administrative skills
- Excellent attention to detail
- The ability to manage multiple priorities and deadlines
- Confidence communicating with people across different departments
- A proactive approach to chasing and coordinating information
- Strong IT skills
- The ability to work independently and take ownership of your area
Previous experience within construction, fit-out, engineering, manufacturing, architecture or another project-led environment would be particularly relevant.
Experience using document management
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London