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Job Summary

The Document Controller assists the Document Control Manager in managing the registration, receipt, distribution and issue of all contract documentation, as well as implementing and maintaining procedures for the production, issuing and registering of all formal project documentation. Typically, this includes, collating all documents including drawings, keeping a record of document status, liaising with project personnel and chasing outstanding information.

Key Responsibilities

• Maintain accurate records and full audit trail of all documents.
• Distribute documents to the relevant project team members, ensuring they have the correct documents in a timely manner.
• Ensure consistency of document submissions in adherence to the project document control procedures.
• Ensure that all project participants have access to the latest documents/drawings through the Document Management System.
• Issue Document Reference Numbers (when required).
• Comply with requirements outlined in project Document Management Plan and BIM Execution Plan.
• Work collaboratively with all Users/Creators/Reviewers providing ongoing support in order to ensure that the project document control processes are followed.
• Apply the IT system for document control.
• Ensure the issue, receipt and acknowledgement of documentation.
• File and archive all documents within the secure system.
• Ensure that as built, record drawings and operations manuals are available at the end of the project as per client requirements.
• Provide document control for all client and confidential documentation.
• Support with administration and co-ordination of training of information systems where required. This includes supporting the supply chain in delivering their Document Control Responsibilities.
• Ensure all issued documents are compliant and accurate.
• Ensure that access permissions/security are correctly applied as part of the project onboarding and offboarding processes.
• Assist with the generation of package listings.
• Provide training about Document Control process and systems to project participants.