Document Specialist

We have an exciting opportunity for a Document Specialist to join our Document Production team, based in A&O Shearman's Belfast office.

Document Services team - Belfast

Document Services consists of the following teams: The Bridge, Document Production, Document Checking, Central Records, Central Scanning and E-Bibles, Practice Support, Office Assistants, and the Print Room.

The Document Production team work on and oversee high quality documents in accordance with the needs of the department's clients, including creating and amending documents, pdf to word conversions, comparisons, MSOffice based marketing collaterals and health checks.

What you will do

• Amend, format and produce a wide range of complex legal and business documents in Microsoft Word, ensuring compliance with house style standards and client requirements.
• Create, maintain and update branded templates, brochures, flyers and other document assets in line with corporate branding guidelines.
• Design and produce professional tables, flowcharts, organisational charts, diagrams and other visual content to a high standard.
• Conduct comprehensive document reviews to ensure consistency, accuracy, formatting integrity and adherence to quality standards.
• Perform document health checks and troubleshoot formatting, structural and technical issues across Microsoft Word, Excel and PowerPoint documents.
• Utilise specialist software to produce accurate document comparisons.
• Diagnose and resolve textual, graphic and software-related issues using document repair and cleaning tools, including DocXTools and similar applications.
• Create, edit and manage PDF documents using Adobe Acrobat and other relevant software.
• Act as a subject matter expert on document formatting, templates, styles and best practice, promoting adherence to house style standards across the firm.
• Build and maintain effective working relationships with Business Services teams, supplier partners and stakeholders across multiple jurisdictions and locations.
• Establish and maintain trusted relationships with internal and external clients through the delivery of high-quality, responsive services.
• Manage workload effectively, ensuring priorities are met, deadlines achieved and accurate handovers provided to colleagues where required.
• Interpret and implement client instructions accurately, proactively seeking clarification where necessary while following departmental procedures and controls.
• Undertake additional duties consistent with the role and departmental requirements to support the delivery of high-quality documentation and client service.