EA - EVP Strategy & BD

Critical Responsibilities

• Ensure that all activities are carried out in a safe manner complying with all regulatory requirements, legislation, and Harbour Energy HSEQ procedures.
• Ensure compliance with all health, safety, and environmental requirements with working within your office base.
• Ethics and Compliance Responsibilities
  • Ensure that all activities and behaviours are carried out in accordance with Harbour Energy’s Ethics and Compliance Policies and Procedures, and to complete any compulsory compliance training as required.
• Areas of Accountability, Responsibility, and Competence
  • Act as a friendly and welcoming point of contact for the office of the Executive, assist with a broad variety of support that includes managing an active calendar of appointments; coordinating and strategically managing daily activities and meetings.
  • Ability to work flexibly around the executives' schedule, including occasional out-of-hours commitments.
  • Offer comprehensive support and guidance to the Executive's leadership team, identifying opportunities to minimise their administrative workload.
  • Handle intricate travel arrangements, including coordinating flights, accommodations, visas, and security logistics for Executive and the leadership team, ensuring seamless and efficient travel experiences.
  • Organise and coordinate meetings: responsibilities include issuing meeting invitations (Teams and in person), ensure all documentation, is prepared, checked to a high level of standard, and ensuring accuracy of content and adherence to Harbour brand standard prior to issue.
  • Ensure the Executive is fully prepared in advance for all meetings and events, including the preparation of reports, presentations, and other communications to support meetings, events, etc.
  • Dedicated purchase requisition focal point for the wider group, virtual card payment coordination, and guidance to the team on using SAP Concur for expenses and travel.
  • Communicate directly and on behalf of the Executive with Industry Leaders, Board Members, other company Executives, and wider business groups leaders (internally and externally).
  • Understand the wider business company activities and keep up to date with network contacts in the wider industry.
  • Proactive and collaborative support to other EAs and senior leaders, to cover leave and provide one seamless EA service.
  • Any other reasonable duty as per instruction by your Executive and manager.

Critical Skills, Qualifications, Experience, etc.

• Demonstrable previous experience in a similar role within the UK.
• Collaborative, professional, and supportive professional working style is essential.
• Extensive experience of SharePoint, Advanced Microsoft Office, Co-Pilot, and SAP. Confident champion of office technology and efficient ways of working.
• A high level of integrity, strong attention to detail, and ability to multitask are also required.
• Must have the highest level of ethics and good judgment plus a warm and approachable demeanour.
• Must thrive in challenging situations but can maintain a positive, proactive, and can-do attitude.
• Strong organisational, project management, and problem-solving skills with impeccable multi-tasking abilities and the ability to coordinate people and resources.
• Ability to manage high work volumes to tight deadlines and prioritise conflicting workloads in a fast-paced environment.
• Liaise confidently and capably with all internal and external stakeholders using tact and discretion.
• Outstanding communication skills (both written and verbal), listening skills, and a professional courteous manner.

Inclusive recruitment is a vital part of our diversity, equity, and inclusion strategy. Whatever your background, if you feel you need an adjustment during our selection process to suit your needs, please let us know, and we will be happy to help.

For further information or support on any of these points, please reach out to us at careers@harbourenergy.com