Oakleaf Partnership
EA to CEO (6-Month FTC)
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Executive Assistant to CEO (6-Month Maternity Cover)
£70,000 - £75,000 + Benefits
Chiswick, London (2-3 days per week in office)
6-Month Fixed-Term Contract with Likely Extension to 12 Months
An exciting opportunity has arisen for an experienced Executive Assistant to join a global, technology-led entertainment business on an initial 6-month maternity cover contract, with a strong likelihood of extension for a further six months.
This is a highly visible role supporting the CEO and senior leadership team of a fast-paced, international organisation. The successful candidate will act as a trusted partner, ensuring the smooth running of executive activities while driving operational excellence, supporting key business initiatives, and helping to foster a positive company culture.
The ideal candidate will be a proactive, solutions-focused Executive Assistant with experience supporting C-suite leaders in a global environment and the confidence to operate as a true business partner.
The Role
The Executive Assistant will provide high-level administrative, operational, and strategic support to the CEO and wider leadership team. Working in a dynamic, international business, they will play a key role in managing priorities, coordinating projects, improving processes, and ensuring leadership activities remain aligned to key business objectives.
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Key Responsibilities
- Provide seamless 1:1 executive support to the CEO, managing complex and constantly changing diaries across multiple time zones.
- Coordinate international and multi-stop travel arrangements, including itineraries, visas, transfers, and accommodation.
- Support, coach, and manage a Junior Personal Assistant.
- Build strong relationships with senior stakeholders across the business, anticipating needs and identifying solutions before issues arise.
- Act as a trusted point of contact for both internal and external stakeholders.
- Collaborate with leadership teams to support day-to-day operations and strategic initiatives.
- Assist in driving key projects and business priorities on behalf of the CEO.
- Help ensure the leadership team remains focused on key objectives, deliverables, and KPIs.
- Contribute to the development and maintenance of a positive, high-performing company culture.
- Identify opportunities to improve processes, efficiency, and productivity across the business.
- Lead the planning and coordination of leadership events, offsites, company socials, and customer-facing events.
- Organise and manage board meeting cadences, including agenda preparation, board papers, minute-taking, action tracking, and follow-up.
- Provide support across operational, HR, and marketing-related projects as required.
- Prepare and manage confidential communications, reports, and business-critical documentation.
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About the Candidate
The successful candidate will be highly organised, commercially aware, and comfortable operating at pace within a complex, global organisation.
Skills & Experience
- Minimum 5 years' experience supporting C-suite executives as an Executive Assistant.
- Experience working within an international organisation across multiple time zones.
- Proven ability to manage competing priorities and remain calm under pressure.
- Strong stakeholder management and relationship-building skills.
- Excellent communication and organisational abilities.
- A proactive, "can-do" approach with exceptional attention to detail.
- Passion for supporting strong organisational culture and employee engagement.
- Experience coordinating leadership meetings, projects, and business initiatives.
- High degree of discretion when handling sensitive and confidential information.
This is an excellent opportunity for a highly capable Executive Assistant who thrives in a fast-moving environment and enjoys working at the heart of a leadership team, helping to drive business success and operational excellence.
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