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Job Description
Executive Assistant
Location
Whilst Arqiva operates a flexible hybrid model, there is an expectation that the individual will spend reasonable regular time in the Winchester office to support the CFO.
What’s In It For You
- Up to £56,000
- Work Life Smarter – our commitment to a flexible and hybrid working culture
- Generous pension scheme starting at 6% rising to 10%
- A unique wellbeing programme that looks after the whole you
- Access to multiple learning platforms to support your individual development
- Active and diverse networks that build community, support wellbeing and advocate for change
- A comprehensive set of benefits including discounts on big brands, gymflex memberships and paid volunteering leave - see our full list of benefits here.
Plus, you’ll play a critical role in supporting the Chief Financial Officer (CFO) and their leadership team, enabling effective decision-making and operational efficiency across the Finance function.
The Role
Provides highly confidential, comprehensive support and personal assistance to the Chief Financial Officer (CFO) and their function, covering the full range of administrative and personal assistant functions, so that the Executive Team member can fulfil his/her role as productively as possible.
What You’ll Be Working On
- Provides the full range of personal assistant functions for the CFO, including time, diary, inbox and travel management, research and preparation of agendas, correspondence, reports, presentations, policies, maintaining IT systems for optimising collaboration (e.g. Jira, SharePoint, e-signature etc), board papers and other communication in line with meeting cycles and appropriate governance
- Undertakes a wide range of administrative tasks and assignments for the Finance function, requiring considerable use of judgement, personal initiative and discretion
- Acts as a link between the CFO, the CEO, the Executive Team and members of the Finance Leadership Team and wider business
- Identifies opportunities, recommends and implements constructive recommendations to improve efficiency and effectiveness of the CFO and the Finance Leadership Team
- Facilitates communications between the CFO, their Leadership Team and other internal and external key stakeholders
- Facilitates meetings and/or events as required including attendance at meetings, workshops, hospitality and communication, meeting schedules, preparation and issue of agendas and papers
- Provides occasional support for other Executive Team Members including support of company-wide events
- Arranges payment of invoices, expenses and approvals on behalf of the CFO and their Senior Leadership Team as required
- Supports the Finance function in ensuring adherence to established internal/external governance processes
- Supports the EA/PA professional network with cross functional support for diary management, agenda building, new starter requests where necessary
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What We’re Looking For
We're looking for an Executive Assistant who can operate as a genuine business partner to the CFO, proactively managing priorities, identifying opportunities to improve effectiveness and acting as a trusted liaison across the Executive Team and Finance Leadership Team. Candidates should also be comfortable spending regular time in our Winchester office to support collaboration, stakeholder engagement and relationship building.
- Organisational skills – effective organisation skills, including the ability to prioritise workload, a methodical approach to work, can remain calm under tight deadlines or pressure
- Problem solving – spots and executes opportunities to improve CFO productivity, proactively resolves problems without being asked
- Communication skills – collaborates with cross-functional teams, presents information clearly and supports training where required
- Time management – ability to manage time effectively and prioritise tasks in a fast-paced environment
- Discretion – understands the importance of confidentiality and information security protocols
- Personal initiative – fast thinking, proactive and confident working unsupervised using own initiative
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Knowledge & Experience
- Significant experience of providing the full range of personal assistant support for Executive level senior management, including evidence of improving effectiveness and efficiency of senior management
- Significant experience of Microsoft tools, production and proofreading of presentations and documents
- Experience of coaching and/or mentoring one or more Administrative Co-ordinators
If you’re unsure whether you meet every requirement, don’t let that hold you back. Your experience may be exactly what we’re looking for.
Why Arqiva
We enable a switched-on world to flow. As the UK’s leader in TV and radio broadcast and the country’s top smart utilities platform, we are shaping the future of connectivity.
Our infrastructure delivers media and data exactly where they’re needed - whether that’s bringing TV and radio to your home or sending smart meter data to your utility provider. Our technology works quietly behind the scenes, connecting millions every day.
But it’s not just what we do, it’s how we do it. At Arqiva, you’ll find real connection supportive teams, active colleague networks and plenty of ways to get involved and feel part of our community. We’ll give you the space and support to grow - whether that’s developing your skills, trying something new or taking on fresh challenges. And because there is more to life than work, our rewards and benefits are designed to support your wellbeing, your lifestyle and what matters most to you.
Our Commitment to Diversity & Inclusion
At Arqiva, we’re committed to building a workplace where everyone feels valued, heard and empowered to succeed. We welcome applications from all backgrounds and experiences, and we work hard to remove barriers so every colleague can thrive. If you need any adjustments at any stage of the recruitment process, please reach out to talent@arqiva.com.
If this sounds like the right next step for you, we’d love to hear from you!
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