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Are you an experienced Executive Assistant who thrives in a scientific, research-led environment? We're seeking a highly organised, proactive and personable EA to provide dedicated support to a Chief Scientific Officer within a leading life sciences organisation.
This is a unique opportunity to work at the heart of an organisation driving innovation and impact across the life sciences sector. You'll act as a trusted business partner, ensuring the CSO can focus on strategic priorities while you manage a fast-paced and varied workload.
The Role
Supporting the Chief Scientific Officer, you will be responsible for:
- Managing a complex diary and coordinating meetings across multiple stakeholders
- Overseeing inbox management, prioritising communications and drafting responses
- Acting as the key point of contact for senior internal and external stakeholders
- Coordinating board and leadership meetings, preparing agendas, papers and presentations
- Arranging national and international travel, itineraries and expenses
- Taking accurate meeting minutes and tracking actions to completion
- Supporting project coordination and ensuring key deadlines are met
- Handling highly confidential information with discretion and professionalism
- Anticipating challenges and proactively identifying solutions
- Building strong relationships across the business and wider scientific community
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About You
We're looking for an Executive Assistant with experience supporting senior scientific leaders who understands the pace and priorities of a research-driven environment.
You'll Bring
- At least 3 years' experience supporting a Chief Scientific Officer or senior scientific executive
- Previous experience within life sciences, biotechnology, pharmaceutical or R&D environments
- Strong understanding of scientific terminology and ways of working
- Exceptional organisational skills with the ability to manage competing priorities
- Experience preparing board packs, reports and presentation materials
- Advanced Microsoft Office skills including PowerPoint, Excel and Word
- Excellent written and verbal communication skills
- Outstanding attention to detail and a proactive approach to problem solving
- High levels of emotional intelligence, professionalism and discretion
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Equally important is personality fit. We're looking for someone energetic, approachable and engaging, who enjoys building relationships, can have a laugh with colleagues, and knows when to switch gears and deliver with focus and precision.
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