University of Warwick
Employee Mobility Officer (111956-0726)
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About The Role
Informal Queries
For informal queries about the role, please contact Tom Such (Head of People Insight and Operational Excellence) at Thomas.Such@warwick.ac.uk.
Flexible Working
We will consider applications for employment on a part-time basis. In particular, we welcome applications from candidates seeking a minimum of 21.9 hours per week (0.6 FTE).
This is an opportunity to take a leading role in the University’s international working and employee mobility service, helping colleagues and departments navigate the practical, financial and compliance considerations associated with working overseas.
As Employee Mobility Officer, you will lead the day-to-day delivery of the service and manage the Employee Mobility team, setting priorities, overseeing casework and supporting colleagues to provide a consistent and responsive service. You will manage complex and sensitive international working cases, ensuring that the appropriate information, approvals and documentation are in place and that higher-risk matters are identified and escalated appropriately.
You will work closely with colleagues across Payroll, Expenses, Finance, Tax, Legal and the wider People Team, as well as with external specialist advisers, to coordinate effective and compliant cross-border arrangements. The role also offers the opportunity to lead mobility-related projects, improve systems and workflows, and contribute operational insight to the continued development of the University’s approach to international working.
About You
You will bring experience of leading or supervising colleagues within an operational, casework or compliance-focused environment. You will be comfortable setting priorities, providing guidance and maintaining high standards while managing competing demands and deadlines.
You will have experience coordinating structured approval, governance or case-management processes and handling complex or sensitive cases that require sound judgement. You will be able to interpret and apply policies consistently, identify risks and recognise when specialist advice or escalation is required.
Strong communication and relationship-building skills will be important, as you will work with a wide range of colleagues and translate complex considerations into clear, practical guidance. You will also understand the importance of accurate, auditable records, data integrity and effective use of HR or case-management systems.
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You will be interested in improving how services operate and willing to contribute ideas that strengthen processes, systems and the experience of those using the service. Previous experience of international working, employee mobility or cross-border arrangements would be valuable, although the ability to learn, collaborate and exercise sound professional judgement will be equally important.
For details on the experience and skills required, please refer to the job description attached as a PDF below.
About The Department
This role sits within the University’s revised Employee Mobility and Immigration Services function, part of the People Insight and Operational Excellence team within the People Team.
It is an important time to join the department as we continue to evolve our services in response to a changing institutional, employment and regulatory environment. The team is at the forefront of this work, helping to shape how the People Team responds to digital innovation, technological change, artificial intelligence and new approaches to delivering efficient, effective and user-focused services.
People Insight and Operational Excellence supports the continued development of the People Team and helps the wider University achieve its strategic objectives. This includes improving systems and processes, strengthening the use of data and technology, and developing services that are responsive to the changing needs of colleagues and the institution.
International staff mobility and the ability to engage talent from across the world are central to the University’s ambitions. The Employee Mobility and Immigration Services function enables this by helping departments manage overseas working arrangements effectively, coordinating specialist advice and ensuring that decisions are supported by clear governance and accurate information. This role offers the opportunity to join a developing service and make a direct contribution to the University’s global ambitions.
About The University
We are a world-leading research-intensive university founded in 1965. We are ranked 74th in the world and 9th in the UK.* Additionally, 92% of our research is rated world-leading or internationally excellent.**
Find out more about us at warwick.ac.uk/about/.
*World University Ranking 2026, Complete University Guide 2026
**Research Excellence Framework 2021
How to Apply
Closing Deadline: Wednesday 2nd September 2026 at 11:55pm (UK Time)
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To apply, please click APPLY below and submit an application form by the closing deadline.
You will be asked to include a CV and Cover Letter. These documents should:
- Outline employment and education history (including your most recent employment).
- Demonstrate how you meet the essential and desirable criteria in the Job Description using clear examples.
Please ensure your application clearly evidences the essential criteria, as the hiring panel may not be able to shortlist your application if these are not demonstrated.
Interview Date: 22nd September 2026
Start Date: 1st October 2026
Applications must be submitted through the warwick-careers.tal.net portal before the closing deadline. We recommend completing your application form in good time, as the advert will automatically close at the deadline.
You are welcome to include any career breaks, such as parental leave, caring responsibilities, or long-term sickness absence. For guidance on how to format a cover letter, see here.
What we Offer
We Provide a Comprehensive Range Of Benefits, Including
- An attractive pension scheme.
- 30 days holiday plus University Christmas closure.
- Generous parental/adoption leave policy.
- Onsite childcare facilities.
- Excellent learning and development opportunities.
We recognise the importance of a healthy work/life balance and offer access to flexible working arrangements.
Where possible, we offer hybrid working arrangements that combine office-based and remote working. Opportunities for hybrid working will depend on the requirements of the role, business needs of the department and can be discussed during the recruitment process.
For more information, see here.
We are proud to be a Living Wage employer.
Our Commitment to Inclusion
To find out more about our commitments to equality, diversity, and inclusion, please see: Our Commitments | University of Warwick
Job Description
[JD Employee Mobility Officer (111956).pdf – 128KB](Opens in a new window)
Right to Work in the UK
We wish to advise applicants that this role is not eligible for sponsorship for a Skilled Worker visa. If you do not yet have the right to work in the UK you will need to check the UK Government Website to see if you are eligible to obtain the right to work in the UK through one of the other UK immigration routes before you make your application.
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