UK Ministry of Defence
Estate Facility Manager Core - RAF Menwith Hill & RAF Fairford
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RAF Menwith Hill, North Yorkshire Harrogate, HG3 2RF
RAF Fairford, Gloucestershire GL7 4DL
Job Summary
Do you want to work for the Defence Infrastructure Organisation (DIO) and play a key role in keeping our country safe through caring for the Defence estate and those that depend on it? DIO manages the Defence estate, one of the UK’s largest and most diverse property portfolios, enabling the armed forces and Defence civilians to live, work, train and deploy.
This is an exciting time to join our diverse, outstanding, and motivated team where we are seeking like-minded and hard-working individuals. Our roles provide a great sense of achievement and enrichment, by supporting accomplishing our teams’ outputs and goals based at various United States Air Force (USAF) bases.
No two days are the same as we support the United States Visiting Forces (USVF) in the UK. Our outputs include the delivery of works; developing and implementing DIO/US Civil Engineering joint policy and procedures and undertaking Estate Stewardship on behalf of the Secretary of State to ensure the estate is Safe and Legally compliant.
As a DIO Estate Facilities Manager, you will engage with US Service Clients, Contractors, and Service Providers to deliver quality improvements to the estate, and ensure the estate is maintained at the required standard.
This position is advertised at 37 hours per week.
Job Description
As an Estate Manager within the Defence Infrastructure Organisation (DIO), you will play a key role in supporting the Senior Estate Manager in the effective management of the estate. You will engage with US Service TLB (Top Level Budget Holders), Contractors, and Service Providers to ensure the estate is maintained to the required standards and supports operational needs. Acting as a vital link between stakeholders, you will help ensure the estate is managed in alignment with UK compliance standards and US Visiting Forces (USVF) requirements.
Key Responsibilities:
- Support for Additional Works Management: Assist in the day-to-day management of the USVF Top Level Budget (TLB) Core Work Programme, including the preparation, processing, and coordination of additional works services. Ensure activities are planned and prioritised to meet operational requirements.
- Estate Compliance and Risk Monitoring: Support the Senior Estate Manager in ensuring the estate remains compliant with UK regulations or demonstrates progress towards compliance. Assist in tracking and addressing compliance risks in collaboration with USVF, DIO Financial and Commercial teams, and other stakeholders.
- Stakeholder Engagement: Work closely with internal and external stakeholders, including USVF, contractors, and subject matter experts (SMEs), to support estate infrastructure requirements. Provide updates on work progress and estate conditions, ensuring alignment with DIO and UK standards.
- Contractor and Performance Monitoring: Assist in monitoring contractor performance, reviewing progress reports, and identifying areas for improvement. Ensure works are delivered to specification, meeting quality, cost, and time requirements (triple constraints).
- Work Oversight and Quality Assurance: Support the oversight of billable works to ensure they meet required standards. Participate in work progress meetings, assist in managing risks, and ensure UK Host Nation requirements are met. Contribute to the development of business cases for the effective use of UK Host Nation and USVF funds.
- Team Support and Collaboration: Work collaboratively with internal teams to ensure timely delivery of outputs. Foster a positive working environment, supporting the Senior Estate Manager in promoting staff wellbeing and professional development.
- Values and Integrity: Conduct all activities with professionalism, authenticity, and integrity, consistently demonstrating DIO values. Support the Senior Estate Manager in fostering a culture of ethical behaviour and high-quality delivery.
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Additional Responsibilities:
- Assist in collaborating with financial and commercial teams to ensure effective budget management and value for money in estate-related activities.
- Contribute to the development and implementation of solutions to improve estate management outcomes.
- Support compliance with UK Host Nation stewardship obligations, maintaining accountability and transparency.
Essential Skills And Attributes:
- Strong organisational and project coordination skills, with the ability to manage multiple priorities and support timely delivery.
- Effective communication and interpersonal skills, with the ability to engage confidently with stakeholders, contractors, and team members.
- Experience in facilities or estate management, with an understanding of compliance, risk management, and quality assurance.
- A proactive and solutions-focused approach, with a commitment to continuous improvement and innovation.
- Ability to work collaboratively as part of a team, supporting leadership and fostering positive relationships.
This role provides an excellent opportunity to contribute to the effective management and improvement of a critical estate, working in a dynamic and collaborative environment while supporting the Senior Estate Manager in delivering high-quality outcomes.
Person Specification
IT skills qualifications or confident with using software's and MS office 365
Facility Management qualifications or experience
Driving Licence
Licences
- driving licence
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Making Effective Decisions
- Seeing the Big Picture
- Managing a Quality Service
Alongside your salary of £37,720, Ministry of Defence contributes £10,927 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
Please Note:
- The post does not offer relocation expenses.
- External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
- Expenses incurred for travel to interviews will not be reimbursed.
- Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
- Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
- The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
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- We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Artificial intelligence
- Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.
At sift, Candidates will be assessed against their CV and the following Behaviours:
- Communicating and influencing
- Making effective Decisions
- Seeing the big picture
- Managing a quality service
At interview, Candidates will be assessed against the following Behaviours:
- Communicating and influencing
- Making effective Decisions
- Seeing the big picture
Further Information:
- The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
- As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.
- Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
- The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
- The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual
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