Location: London, UK

Background of BW:

Established in 1999, BW: Workplace Experts is a dynamic and diversified company specialising in the creation of modern, contemporary spaces. We believe that offices are more than just physical spaces but the foundation to promote thriving organisations, foster collaboration, support communities, and inspire employees to grow and develop.

Role Overview:

The Estimator will lead the preparation and coordination of competitive tender submissions, managing the estimating process from initial enquiry through to final submission. Working collaboratively with the Bid Team, consultants, and supply chain partners, they will ensure accurate pricing, comprehensive tender documentation, and the identification of value engineering opportunities. The role will support the successful delivery of high-quality bids through effective stakeholder engagement, commercial awareness, and meticulous attention to detail.

Key Responsibilities:

The successful candidate will have a range of responsibilities. Duties will include but not be limited to the following:

• Carry out a thorough review of all tender documents, liaising with the Project Team regarding tender requirements and arranging Tender Strategy meetings with the Bid Team.
• Maintain accurate records of all tender documentation throughout the tender process until handover to the Operations Team, including review and distribution of Tender Addendums as appropriate.
• Identify all competitors tendering the project.
• Make arrangements to carry out a site visit for the whole Bid Team, including all appropriate sub-contractors.
• Ensure onsite discussions are held with the Building Manager and appropriate photos are taken during the site visit.
• Maintain liaison with the Professional Team throughout regarding queries and requests for information, establishing and discussing key tender issues from these discussions and from the scope of works.
• Establish alternative/ value engineering opportunities for investigation and pricing and requirements for plant and statutory fees.
• Liaise with Bid Management Team to agree proposed sub-contractors considerate of capacity, scope of work, reliability, and competitiveness.
• Meet and liaise with all sub-contractors to discuss project, innovation, alternatives, programme, etc., and ensure all sub-contractors are provided with a fully compliant, comprehensive package. Maintain contact throughout the tender process ensuring maximum returns with a minimum of 4 quotes for each work package.
• Carry out a detailed and thorough review of all sub-contractor returns ensuring like-for-like comparisons and highlighting specific exclusions/qualifications.
• Organise and be actively involved in the tender adjudication process with the entire Bid Team (including Board Director) and actively assist in ensuring a competitive tender is submitted, including alterations, adds, and omits, etc.
• Prepare detailed Technical & Commercial Proposal submissions for every tender, maintaining liaison with the Bid Team and Estimating Assistant to ensure that submission proposals are prepared in good time.
• When called for interview, make arrangements to ensure all Bid Team members are available, liaising with the Project Director to agree on presentation content. Remain actively involved in interview preparation and be influential during the presentation, ensuring documentation is prepared and dry-runs held in good time.
• Develop sound long-term working relationships with all consultants, endeavoring to be always looking for the next tender.
• Acknowledge the tender, book in the tender documents, and check the documents for missing scope.
• Mark up the enquiries to be sent out for quotations and ensure this is done quickly.
• Select suitable subcontractors for the works, taking into consideration the volume of work and location.
• Input the BoQ and set up the job ready to price.
• Contact the key supply chain contractors to discuss the project and any technical issues.
• Carry out bulk measure checks and pick up any scope missing from the BoQ and ensure this is incorporated into the price.
• Visit site and carry out a site report summary of access/egress, locations for site establishment, and understand logistically how the project will be run.
• Distribute any addendum information to the relevant sub-contractors.
• Raise tender queries to the consultants where necessary.
• Compile the prelims book with input from the production team on suitable staffing levels.
• Analyse quotations and prepare a summary report of all the quotations received.
• Evaluate the H&S obligations and ensure we price the job accordingly.
• Settle the tender with the Senior Estimator/Commercial Director.
• Produce a list of tender clarifications for submission.
• Finalise the price and submit the tender on time.