Core Events Hospitality Group
Event Administration Assistant
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Company Description
Core Events Hospitality Group delivers bespoke, premium event experiences shaped around each client’s needs and vision. With more than 40 years of combined experience in elite events and hospitality, the team creates moments that guests remember for a lifetime. The company manages a wide range of experiences, from intimate client dinners to large-scale global sporting events and cultural occasions. Every event is crafted to feel seamless, personal, and expertly managed, with a strong focus on high-quality service and attention to detail.
Role Description
The Event Administration Assistant is a full-time, on-site role based in Leicester, supporting the smooth planning and delivery of events. This position handles day-to-day administrative tasks such as managing event documentation, maintaining schedules and calendars, preparing guest lists, and coordinating logistics with internal teams and external partners. Responsibilities include:
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- Answering and directing phone calls
- Responding to email inquiries
- Updating databases
- Assisting with contract and invoice processing
- Supporting senior team members with executive-level administrative tasks
- Organizing meeting materials and minutes
- Ensuring that all event details are accurately captured and communicated
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The Event Administration Assistant contributes to a professional, organized office environment and provides reliable support throughout the event lifecycle.
Qualifications
- Strong Administrative Assistance and Clerical Skills, including document management, scheduling, data entry, and record keeping.
- Excellent Communication and Phone Etiquette skills, with a professional manner when interacting with clients, vendors, and colleagues.
- Executive Administrative Assistance capabilities, including supporting senior leaders with calendars, meeting coordination, and confidential information handling.
- Solid organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- Proficiency with common office software (e.g., MS Office or similar tools) and comfortable learning new systems and event platforms.
- Attention to detail, reliability, and a customer-focused mindset; prior experience in events or hospitality administration is beneficial.
- A relevant qualification or equivalent experience in administration, hospitality, or business support is preferred.
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