GreenLight Workforce Solutions Inc
Event Coordinator (FTC, 6 months)
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About the Role
You’ll be responsible for supporting the EMEA event manager with the planning and execution of external-facing events that drive awareness, partnerships, and adoption of OpenAI products (e.g. conferences, developer events, customer activations, launches).
Responsibilities
- Coordinate delivery of external events (conferences, hosted dinners, field events, product launches)
- Support end-to-end event execution from planning through post-event wrap
- Manage run-of-show, timelines, and production schedules
- Handle venue sourcing, contracts, catering, AV, fabrication, and staffing
- Coordinate with agencies and production partners
- Track budgets, POs, and invoices
- Cross-functional coordination
- Manage registration, guest comms, and on-site check-in
- Ensure a high-quality, premium experience aligned with brand
- Support VIP / executive hosting where needed
- Be on the ground to run logistics and troubleshoot issues in real time
- Coordinate staff, speakers, and vendors during live events
- Track event performance metrics (attendance, pipeline, engagement)
- Support post-event reporting and insights
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Requirements
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- 2–5+ years in events, field marketing, or experiential marketing
- Experience with external / customer-facing events (not just internal)
- Strong project management and attention to detail
- Comfortable working in fast-paced, ambiguous environments
- Vendor and agency management experience
- Ability to travel and support onsite execution
Why this role matters
This is a unique opportunity to shape how OpenAI’s audiences experience its brand across EMEA, ensuring every touchpoint reflects precision, warmth, and innovation.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
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