Gumball 3000 Group
Event Coordinator
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Location: Gumball 3000 HQ, London Role: Full-time Experience: Minimum 3 years Travel: Regular UK & international travel required Must: Have a full UK Drivers Licence Salary: £32,000-£45,000 (DOE)
About Gumball 3000
Gumball 3000 is a global lifestyle and entertainment brand, best known for its annual 3,000-mile international rally combining automotive culture, music, fashion, entertainment and luxury hospitality.
Alongside the annual Rally, Gumball delivers a year-round calendar of events, parties, launches, brand activations, VIP experiences and charitable events around the world.
We are looking for an experienced and ambitious Events Coordinator to join our Events Team and help deliver these experiences to an exceptionally high standard.
The Role
This is a hands-on events role supporting the planning, coordination and delivery of Gumball 3000's global event calendar.
You will work across everything from large-scale public events and automotive activations to VIP hospitality, parties, dinners, brand experiences and the annual Gumball 3000 Rally.
Working closely with our internal team, production agencies, venues, contractors and suppliers, you will help take events from initial concept through planning and production to onsite delivery and breakdown.
Gumball events are fast-paced, international and often logistically complex. We are therefore looking for someone who is a genuine self-starter – positive, resourceful and solutions-focused, with the confidence to take ownership rather than wait to be told what to do.
You will need to remain calm under pressure, think quickly when plans change and maintain exceptionally high standards even when working against tight deadlines.
Key Responsibilities
- Support the end-to-end planning and delivery of Gumball 3000 events, hospitality experiences and brand activations.
- Coordinate production companies, venues, fabricators, contractors and event suppliers.
- Take ownership of individual event workstreams, ensuring deadlines and deliverables are met.
- Assist with the delivery of bespoke builds, event environments, hospitality spaces, stands and brand activations.
- Prepare and maintain production schedules, event plans, floorplans, supplier briefs, run sheets and other event documentation.
- Manage day-to-day supplier communication, quotations, deadlines and onsite requirements.
- Attend and contribute to venue visits, production meetings, rehearsals and event recce trips.
- Coordinate guest, VIP and hospitality requirements to ensure a premium experience throughout.
- Support ticketing, accreditation, guest lists and event access where required.
- Work closely with internal Commercial, Marketing, Client Relations, Talent and Production teams.
- Be fully hands-on during event builds, live events and breakdowns.
- Identify potential problems early and take a proactive approach to resolving them.
- Troubleshoot operational and production issues onsite, often under significant time pressure.
- Maintain exceptional standards of presentation, branding, production and guest experience across every Gumball event.
- Support international event logistics and Rally operations where required.
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Experience & Skills
We are looking for someone with at least 3 years' professional experience within high-end events, ideally across luxury, automotive, motorsport, sporting, entertainment or lifestyle environments.
Experience delivering premium events comparable to Goodwood, Salon Privé, Royal Ascot, Formula 1 hospitality, luxury automotive launches or major brand activations would be particularly relevant.
You should have:
- Strong experience in event planning, production and onsite delivery.
- Experience working with production agencies, venues, contractors, fabricators and suppliers.
- A good understanding of temporary event infrastructure, hospitality structures, bespoke builds, branding, AV, lighting, furniture and event finishes.
- Experience managing multiple suppliers, deadlines and workstreams simultaneously.
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- Excellent organisational and project coordination skills.
- Exceptional attention to detail and high standards of presentation.
- Strong communication and relationship-management skills.
- The confidence to make decisions and solve problems in a fast-moving environment.
- Experience with ticketing, accreditation or guest-management platforms is highly desirable.
- Automotive, motorsport or luxury brand experience is highly desirable.
- A full UK driving licence and confidence driving internationally.
- The ability and willingness to travel internationally and work extended or irregular hours during events, including evenings and weekends.
The Person
The right personality is extremely important to us.
We want someone who is proactive, energetic and resilient. You should naturally look for what needs doing rather than waiting for instructions.
You will be someone who:
- Is a genuine self-starter with a strong sense of ownership.
- Brings a positive, can-do mindset, even when circumstances become challenging.
- Doesn't crumble under pressure and can remain calm and effective when plans change.
- Is solutions-focused – if something goes wrong, your first instinct is to work out how to fix it.
- Is comfortable taking responsibility and making decisions.
- Has extremely high standards and notices the details that other people miss.
- Is happy to get stuck in – no task is beneath you when an event needs to be delivered.
- Can confidently communicate with everyone from contractors and production crews to sponsors, celebrities, VIP guests and senior stakeholders.
- Is commercially aware and understands the standards expected of a global luxury lifestyle brand.
- Works well as part of a close-knit team but doesn't require constant management.
- Enjoys travel, automotive culture and the intensity that comes with delivering major international events.
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