Legends Global (Europe)
Event Executive
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The Role
The Event Executive is responsible for supporting the planning, coordination, and delivery of conferences, meetings, exhibitions, banqueting, and hospitality events, ensuring an exceptional client experience and seamless operational execution. The role independently manages conference and banqueting events valued under £10,000, while supporting Event Managers on larger events, acting as a key liaison between clients, internal teams, and suppliers to ensure successful event delivery.
The Responsibilities
- Coordinate and deliver events by managing client requirements, preparing Event Banqueting Orders (EBOs), event timelines, and operational briefs, and supporting the successful execution of conferences, meetings, exhibitions, and hospitality functions.
- Manage client relationships throughout the event lifecycle, conducting client communications, meetings, and site visits, ensuring requirements are understood, communicated, and delivered to a high standard.
- Provide comprehensive event administration, maintaining accurate event records, contracts, correspondence, and booking system information, while preparing operational documentation such as floorplans, staffing schedules, and setup instructions.
- Support on-site event delivery, acting as a client contact, coordinating with Catering, Operations, Technical, and Front of House teams, and ensuring event setups meet agreed specifications.
- Drive client satisfaction and business growth, gathering post-event feedback, identifying opportunities for repeat business, and supporting continuous improvement initiatives.
- Collaborate with internal teams and external suppliers, ensuring all services, contractors, and stakeholders contribute effectively to the successful delivery of events.
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What we're looking for
Experience & Knowledge
- Previous experience in an events, hospitality, or customer service environment.
- Experience supporting the planning, coordination, or delivery of customer-facing events is desirable.
- Familiarity with event management systems, with experience of iVvy advantageous.
Skills & Capabilities
- Strong communication and interpersonal skills, with a professional and client-focused approach.
- Excellent organisational, administrative, and time-management skills, with strong attention to detail.
- Ability to manage multiple priorities and perform effectively under pressure in a fast-paced environment.
- Competent in Microsoft Office and event management software.
- Strong teamwork, stakeholder management, and relationship-building skills.
Personal Attributes
- Proactive, adaptable, and solution-focused.
- Professional, confident, and customer-oriented.
- Flexible in approach to changing priorities and working hours.
- Positive team player with a collaborative working style.
What can we offer?
- 🏖️ 25 Days Annual Leave – Work hard, rest well.
- 👪 Life Assurance – Peace of mind knowing your loved ones are protected.
- 🏦 5% Pension Contribution – Helping you prepare for a bright future.
- 🏥 Healthshield Cover – Support with dental, physio, counselling, and more for you and your children.
- 🧠 Employee Assistance Programme – AXA Health support whenever you need it.
- 👓 Eye Care Support – Vouchers and contributions towards glasses.
- 🚴 Cycle to Work Scheme – A greener, healthier commute.
- 💸 Employee Referral Scheme – Recommend great people and get rewarded.
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Recruitment Process Outlined
- 1st Stage - Introductory Call with Talent Team
- 2nd Stage - Interview with Hiring Manager
Any offer of employment will be subject to satisfactory pre-employment checks. These may include verification of identity, proof of address, right to work, employment history, qualifications, and—where relevant to the role—a basic or enhanced DBS check. All checks will be carried out in line with data protection law and we will only request information that is necessary for the role.
Inclusive Workplace
At Legends Global, we are committed to leading the entertainment industry towards a greener, faster, and more innovative digital future. There’s never been a better time to join our team. We aim to be an inclusive organisation, trusted and admired by our colleagues, customers, and suppliers. Join us and make a significant impact from day one.
We are committed to active inclusion, diversity, and equal opportunities. This commitment begins with our recruitment and selection process. We welcome discussions about flexible working arrangements.
If you need reasonable adjustments at any stage of our recruitment process, please let us know in your application. We are dedicated to providing a fair and transparent assessment process and will do our utmost to accommodate your needs.
If you are interested in applying, we encourage you to submit your application as soon as possible to ensure it is considered. We will continue to review applications on a rolling basis and may close the advert before the closing date.
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