IQPC
Event Operations Manager
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Location: London - Hybrid Employment Type: Full time Department: Event Operations Reports to: Operations Director
About the Role
IQPC is looking for an organised, proactive, and solutions-focused Event Operations Manager to lead the operational delivery of our events from initial planning through to completion.
You will be responsible for ensuring every event is delivered smoothly, on time, and within budget. Working closely with internal teams, sponsors, speakers, venues, suppliers, you will coordinate the many moving parts required to deliver high-quality events and exceptional attendee experiences.
This is a hands-on role suited to someone who thrives in a fast-paced environment, has excellent attention to detail, and can remain calm and decisive when dealing with changing priorities and unexpected challenges.
Responsibilities
As the Event Operations Manager, you will be responsible for all pre-event communications with sponsors and speakers, as well as overseeing the planning, coordination, and operational elements required to deliver a successful event.
Responsibilities include:
Sponsors
- Build and maintain strong relationships with sponsors throughout the event lifecycle, ensuring all requirements, documentation, branding assets, and materials are received accurately and within agreed deadlines.
- Coordinate the delivery of sponsor branding across all relevant event signage, digital platforms, event documentation, and onsite materials, ensuring brand guidelines are consistently met.
- Manage the onsite delivery of sponsor activations and hospitality, including meetings, seat drops, drinks receptions, lunches, private dinners, and other bespoke requirements.
- Maintain close communication with Sponsorship Managers to ensure sponsor expectations and contractual deliverables are understood and successfully delivered before, during, and after the event.
- Take a proactive approach to identifying opportunities to enhance the sponsor experience and increase brand visibility and engagement throughout the event.
Speakers
- Act as the primary point of contact for speakers throughout the event planning process, coordinating biographies, headshots, presentations, and any special requirements.
- Coordinate speaker logistics, including travel, accommodation, and onsite requirements where applicable.
- Ensure speakers are fully prepared ahead of the event, with presentations, technical requirements, and supporting materials received and confirmed within agreed deadlines.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Venue & Supplier Management
- Act as the primary point of contact with the venue following contract confirmation, managing the operational relationship through to event completion.
- Coordinate and confirm all venue requirements, including room layouts, floor plans, set-up schedules, menus, drinks receptions, AV requirements, and final guest numbers.
- Manage accommodation requirements, including preparing and submitting rooming lists for staff, speakers, and other relevant attendees.
- Source, brief, and manage external suppliers and contractors as required, ensuring services are delivered to the required standard and within agreed budgets.
- Negotiate supplier pricing and terms to secure the best possible value while maintaining quality and service standards.
Budget Management
- Support the event budgeting and forecasting process, including participation in regular reforecast meetings.
- Obtain, collate, and evaluate supplier quotations, negotiating competitive pricing and favourable terms wherever possible.
- Monitor operational expenditure throughout the event lifecycle, ensuring costs remain aligned with the approved budget.
- Support the Event Manager in identifying cost-saving opportunities without compromising the quality of the attendee or sponsor experience.
- Ensure all operational costs are accurately tracked and communicated in a timely manner.
Onsite Event Management
- Act as a key operational point of contact onsite, ensuring all aspects of the event are delivered seamlessly and according to plan.
- Oversee event set-up, live delivery, and breakdown, coordinating venues, suppliers, staff, speakers, sponsors, and other stakeholders as required.
- Conduct onsite checks and ensure all operational, branding, production, and logistical requirements are in place prior to the event opening.
- Provide a high level of customer service to attendees, responding promptly and professionally to enquiries, requests, and concerns.
- Work collaboratively with internal teams throughout the event to ensure clear communication, smooth delivery, and a consistent attendee experience.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Who We Are Looking For
- Events management Degree or equivalent work experience
- 2+ years’ experience preferred, ideally gained within the B2B sector
- Ability and willingness to travel to USA
- Excellent Organisers who can prioritise tasks and coordinate effectively under pressure
- Self-starters who welcome the opportunity to work autonomously, at pace, and across multiple projects
- Has proven experience in event operations, event management, hospitality, venue management, or a similar environment
- Has experience managing events from planning through to live delivery
- Is highly organised with excellent attention to detail
- Can manage multiple deadlines simultaneously
- Has excellent written and verbal communication skills
- Has a practical, hands-on approach and is willing to get involved in all aspects of event delivery
- Is a strong problem solver who can anticipate challenges and find effective solutions quickly
What We Offer You
- A hybrid work environment with an office in central London (3 days in office / 2 days at home)
- Full training for the role through in-house managers
- Career growth opportunities within the company as you gain more experience
- A supportive and fair work environment with equal opportunities for all
- 25 days holiday entitlement per year (plus 1 extra day for each full year of service up to a max. of 30 days)
- Health Cash Plan providing a range of wellbeing benefits
- Life Assurance Scheme
- Optional Pension Scheme (3% employer contribution, 5% employee contribution)
- Access to Victoria Privilege Card (discounts at local retailers, restaurants, etc)
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Location