The Londoner Hotel
Events and Groups Planning Executive
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Company Description
The Londoner Hotel is a purpose-built, 350-bedroom luxury property located in the heart of London’s iconic Leicester Square, surrounded by the energy of the West End. It combines boutique-style intimacy with a large-scale, premium offering that features striking architecture, sophisticated social spaces, and a collection of distinctive restaurants and bars. Guests can tailor their stay with experiences ranging from tranquil time in an urban retreat to lively evenings in the rooftop bar, bespoke events, and elegantly appointed bedrooms. Designed with state-of-the-art security infrastructure and exclusive Residents spaces offering 24/7 complimentary refreshments, The Londoner delivers a vibrant, contemporary urban experience to every visitor.
Role Description
The Events and Groups Planning Executive is a full-time, on-site role based in the London Area, United Kingdom. This role is responsible for coordinating and planning group bookings and events, including meetings, conferences, social gatherings, and bespoke functions across the hotel’s event spaces.
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Day-to-day activities include:
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- Managing inquiries
- Preparing proposals
- Conducting site visits
- Liaising with clients to understand their requirements and create tailored event solutions
The executive will collaborate closely with sales, operations, food and beverage, and front-of-house teams to ensure:
- Seamless execution of events
- Accurate rooming lists
- Timely communication of event details
The role also includes:
- Maintaining accurate records
- Monitoring budgets
- Supporting revenue targets
- Upholding The Londoner’s premium guest experience standards throughout the event planning process
Qualifications
- Demonstrated experience in event planning, group reservations, or conference and banqueting coordination within a hotel or hospitality environment.
- Strong client relationship management skills, including the ability to understand client needs, provide proactive solutions, and deliver high-quality service.
- Excellent organizational and time-management abilities, with competence in handling multiple events, deadlines, and administrative tasks simultaneously.
- Effective communication skills, both written and verbal, with the ability to collaborate confidently with internal teams and external partners.
- Solid attention to detail and accuracy in preparing proposals, contracts, function sheets, rooming lists, and event documentation.
- Proficiency with common office software and hotel/event management systems; familiarity with CRM and booking platforms is an advantage.
- Comfort working in a fast-paced luxury hospitality setting, maintaining professionalism and composure while delivering a premium guest experience.
- Relevant education or training in hospitality management, events management, business, or a related field is preferred.
- Flexibility to work varying schedules, including evenings and weekends, in line with event requirements.
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