Inventory Management

• Manage & track inventory levels for swag, merchandise, and trade show materials, replenishing when necessary.
• Coordinate and prepare trade show Go-Bags, ensuring provision of essential materials.

Local IT Support

• Support VP with monitoring of local IT supplies and IT peripherals. Ordering and replacing when required.
• Assist with basic technology-related tasks, such as troubleshooting minor office equipment issues and day-to-day maintenance of key equipment – printer, scanner, etc.

Accounts Receivable/Payable Support

• Maintain accurate records of all relevant invoices and accounts receivable.
• Raise POs and set up New Vendors in Accounting system when required.
• Consistently follow company policies and processes with Accounts payable to ensure accurate and transparent record-keeping.
• Support central Finance team with AP/AR queries when required.

Liaise with relevant Vendors/Contractors

• Main point of contact for liaising with third parties and contractors such as Cleaners, Maintenance, Building Owners, Security System Providers, etc.

Canteen Management

• Monitoring and ordering all canteen supplies - dairy, fruit, coffee, snacks, beverages, etc.
• Day-to-day replenishing of canteen supplies.
• Responsible for upkeep and maintenance of key equipment – coffee machine, water fountain, etc.

Day-to-Day Upkeep of Office

• Responsible for day-to-day upkeep of office and canteen ensuring areas are orderly and tidy.
• Monitor and replenish office supplies ensuring sufficient stock levels for day-to-day operations.

Employee Relations Onboarding/Offboarding Support

• Support management and internal Talent Acquisition team when necessary, with interview scheduling and correspondence.
• Support management with new hire onboarding process ensuring all relevant equipment and supplies are in place, peripherals, phones, access fobs, etc.
• Support management with employee offboarding process ensuring all relevant equipment and supplies are accounted for and deactivated where necessary.
• Tracking employee milestones ensuring key anniversaries are recognized as per company policies.

Post & Shipping

• Manage incoming and outgoing mail and shipments. Maintaining accurate records and forwarding to relevant personnel.

Reception

• Greet and assist visitors, ensuring a positive and professional experience.
• Manage incoming calls, emails, and inquiries, directing them to the appropriate personnel.

Administrative Support

• Assist with general administrative tasks such as data entry, filing, and document management.
• Maintain accurate and organized records, including employee records, invoices, and other relevant documents.

Ad Hoc Tasks

• Undertake additional tasks and projects as required, adapting to the evolving needs of the office.