University of Cambridge
Events Assistant (1-year FTC)
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Great events don't happen by chance. They happen because talented people work together, pay attention to the details and care about creating exceptional experiences.
At Cambridge Development and Alumni Relations (CUDAR), our Events Team delivers a varied programme of events that brings together alumni, donors, supporters and colleagues from across the University. From lectures and networking events to donor receptions and celebrations, every event helps build lifelong relationships with Cambridge.
We're looking for an organised, proactive and enthusiastic Events Assistant to join our team for a 1 year fixed term contract. This is a varied, hands-on role where you'll support the planning and delivery of events from start to finish. Working alongside experienced Events Managers and Events Producers, you'll help ensure every event runs smoothly and creates an outstanding experience for our guests.
About The Role
You'll provide essential administrative and practical support across our events programme, including:
- Preparing invitations, guest communications and online booking forms.
- Responding to enquiries from alumni, donors and colleagues.
- Maintaining guest information, bookings and event records.
- Producing event materials, including programmes, name badges and briefing packs.
- Coordinating travel, accommodation and supplier arrangements.
- Processing purchase orders, invoices and event payments.
- Preparing reports and updating event databases.
- Supporting event delivery, including guest registration and on-the-day coordination.
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No two weeks are the same. You'll often be managing multiple events at different stages, so you'll enjoy variety and be confident adapting to changing priorities.
About You
We're looking for someone who enjoys working with people and understands that successful events are built on excellent organisation.
You'll Bring
- Administrative experience within events, hospitality, customer service or a similar environment.
- Excellent organisational skills and the ability to manage multiple priorities.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Good IT skills, including Microsoft Office, and confidence learning new systems.
- A proactive, flexible approach and the ability to remain calm under pressure.
Experience in higher education, fundraising, alumni relations or membership organisations would be an advantage, but isn't essential.
Do your best work here
At CUDAR, you'll join a supportive and collaborative team where everyone's contribution matters. We work together to deliver events that reflect the excellence of the University of Cambridge, while creating an environment where colleagues are trusted, supported and encouraged to develop.
In return, you'll gain experience working on a diverse programme of high-profile events, develop your skills alongside experienced colleagues and play an important role in creating memorable experiences for people from around the world.
Working arrangements
This role is based in Cambridge and requires a minimum of three days per week on site, Monday to Friday. As many of our events take place outside normal office hours, you'll also be expected to work some evenings and occasional weekends. Time off in lieu is provided in accordance with University policy.
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If you're looking for a varied role where your organisation, attention to detail and commitment to excellent service will make a genuine difference, we'd love to hear from you.
University of Cambridge Development and Alumni Relations - Do your best work here.
Applications are welcome from internal candidates who would like to apply for the role on the basis of a secondment from their current role in the University.
Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.
Please ensure you read the candidate pack attached and that you detail your career history and outline your suitability for the role in your application.
The closing date for this position is the midnight of Sunday 9th of August 2026.
First round interviews for this position are anticipated to take place on the Tuesday 25th and/or Wednesday 26th of August.
Please quote reference DH50322 on your application and in any correspondence about this vacancy.
The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.
The University has a responsibility to ensure that all employees are eligible to live and work in the UK.
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