Robert Walters
Events Assistant and Coordinator
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Events Assistant and Coordinator
Location: Canary Wharf, Bank Street
Contract: 9 months - ends on 31st July 2027
Work Setup: Hybrid - 4 days in the office
Who We Are
Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.
Who You Will Work With
Our client is a global financial services firm that manages wealth, navigates complex markets, and design strategic financial objectives. The firm provides risk management solutions across a variety of sectors, emphasizing long-term relationships, and innovative approaches to financial challenges.
What You'll Do
- Support the Community Affairs team and local Giving Back committee by sourcing volunteering opportunities and preparing for Global Volunteer Month, the annual Giving Back campaign.
- Deliver and manage volunteer events, including:
- Planning projects
- Liaising with partner charities
- Organising resources
- Briefing volunteers
- Tracking participation
- Gathering feedback
- Handle administration tasks such as:
- Creating events on the volunteer platform
- Managing calendars
- Distributing T-shirts
- Booking rooms
- Processing invoices
- Supporting reporting
- Responding to high volumes of queries
- Provide ongoing support to Global Volunteer Month coordinators, act as first point of contact for charity partners and complete related administrative duties.
- Provide administrative support for the EMEA Impact Through Innovation Awards, which offer seed funding to up to 10 charities developing innovative approaches to improve mental wellbeing and educational outcomes for children and young people.
- Compile summaries of information from each awards application and assist with shortlisting successful applicants.
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What You Bring
- Corporate-level administrator (e.g. team assistant) with 3+ years' experience in financial services or banking.
- Proactive self-starter who takes ownership of projects with limited supervision and adapts quickly to changing priorities.
- Able to prioritise effectively and work well under pressure in a fast-paced environment.
- Excellent communicator, confident, engaging stakeholders at all levels.
- Highly IT literate, with advanced Microsoft Office skills and strong Excel ability for data sorting, analysis, and reporting.
- Experienced in handling a high volume of emails and queries with a strong attention to detail.
- Strong team player who supports wider teams, senior stakeholders, and event delivery.
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What's Next
If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.
We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at adjustments@robertwalters.com to discuss how we can support you.
This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.
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