Harris Hill Charity Recruitment Specialists
Events Assistant
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Events Assistant
Harris Hill is looking for an Events Assistant for 12 weeks, working 3-4 days in the office and 1-2 days at home, for a London based charity.
About the Role:
You will support the end-to-end coordination of events, ensuring logistics, administration, and on-the-day operations run efficiently. Working closely with the events team, you’ll help manage vendors, prepare documentation, and provide hands-on support during live events to maintain high standards and timely delivery.
Key Responsibilities:
- Assist with planning and scheduling event activities, timelines, and logistics.
- Coordinate with vendors and suppliers to confirm bookings, deliveries, and service requirements.
- Prepare and maintain event documentation, including run sheets, contact lists, and checklists.
- Support event registration processes, guest lists, and attendee communications.
- Handle general administrative tasks such as filing, data entry, and updating event records.
- Provide on-the-day event support, including set-up, signage, registration desks, and guest assistance.
- Liaise with venue staff to ensure room layouts, equipment, and catering are delivered as agreed.
- Help with post-event wrap-up, including collating feedback, photos, and basic reporting.
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Key Requirements:
- Proven experience supporting events, with exposure to planning and coordination activities.
- Strong organisational skills with the ability to manage multiple tasks and deadlines.
- Confident communicator, able to liaise effectively with vendors, venues, and internal stakeholders.
- Solid administrative and office skills, including accurate data entry and document management.
- Comfortable working on-site at events, including occasional early starts or late finishes.
- High attention to detail and a proactive, problem-solving approach.
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Desirable Skills:
- Experience working on corporate or public events in London.
- Familiarity with basic event management tools or CRM systems.
- Experience handling guest registration and check-in processes.
- Knowledge of event health and safety considerations and procedures.
Qualifications:
- GCSEs or equivalent as a minimum, including English and Maths.
- Further education in Events Management, Hospitality, Marketing, or related field preferred.
- Any short courses or certificates in event planning or coordination would be an advantage.
If you’re an organised, hands-on events professional looking for a temporary role in London, we’d like to hear from you. Apply now to support the delivery of high-quality events and build valuable experience.
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