Association for the Study of Medical Education (ASME)
Events & Confrences Coordinator
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ASME is looking for an organised and enthusiastic Events and Conference Co-Ordinator to join our Edinburgh team. This is a varied role covering conference and event delivery, communications, social media and stakeholder management – with the opportunity to work on events ranging from smaller workshops and courses through to our flagship Annual Scholarship Meeting, attended by around 800 delegates.
Join ASME and help deliver inspiring events for the health professions education community
The successful candidate will support the planning and delivery of ASME's varied programme of conferences, events and workshops throughout the year, covering online, hybrid and in-person events. This includes major events such as our Annual Scholarship Meeting (ASM), which attracts approximately 800 delegates, and HPERx, which attracts around 100 delegates.
You will work closely with the Events Manager across the event portfolio, while also having the opportunity to take ownership of individual events and deliver them independently with minimal support.
About the role
Location: Edinburgh. Office based during probation, with opportunity for hybrid once probationary period completed.
Salary: £26,227.50 (under review)
Hours: 37.5
Contract: Permanent
Your responsibilities will include:
- Coordinating the planning, administration and delivery of online, hybrid and in-person conferences, events and workshops.
- Supporting the delivery of large-scale events, including ASM and HPERx.
- Independently planning and delivering selected events and courses.
- Coordinating event logistics, delegate management, speaker liaison, registration and on-site event delivery.
- Liaising with ASME Board members, committees, groups and colleagues to ensure successful events.
- Building effective relationships with venues, hotels, suppliers, contractors and other external stakeholders.
- Creating and maintaining event listings and event pages on the ASME website.
- Supporting event marketing and communications, including creating and scheduling graphics and engaging with members across social media.
- Creating and monitoring event budgets and ensuring expenditure represents good value.
- Supporting post-event evaluation and identifying opportunities for continuous improvement.
- Working within established procedures to ensure effective event management and accurate record keeping.
- Providing support and cover for colleagues when required.
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About you
We are looking for someone who is highly organised, efficient and able to manage multiple priorities and deadlines. You will need to be comfortable working both independently and as part of a small team, with the initiative to anticipate potential issues and find practical solutions.
You will have:
- Excellent organisational and time-management skills, with the ability to manage multiple events simultaneously.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build positive relationships with colleagues, members, suppliers and other stakeholders.
- A proactive approach, with excellent attention to detail and the ability to prioritise effectively.
- Confidence communicating professionally and diplomatically with people at all levels.
- Practical experience of digital and event management tools, including Microsoft Office and Microsoft Teams and/or Zoom, and platforms such as Canva, Hootsuite, SurveyMonkey and Mailchimp.
- Confidence using social media platforms including LinkedIn, Instagram, X and Facebook.
- Experience of organising conferences, workshops or professional events would be advantageous, as would experience with WordPress or similar websites, event registration/delegate management systems, venues and suppliers, and monitoring or managing event budgets. A relevant qualification or equivalent experience in events and conference management is also desirable.
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For the full job description please visit https://www.asme.org.uk/vacancies/
Why join ASME?
You will be joining a small, committed team supporting a vibrant professional community within health professions education. This is a varied role offering the opportunity to develop your event management, communications and digital skills while contributing to the successful delivery of some of ASME's key annual activities.
If you are an organised and enthusiastic events professional who enjoys working with people, managing varied projects and making sure every detail comes together, we would love to hear from you.
How to apply
Please submit your CV and a covering letter explaining your interest in the role and how your experience meets the requirements of the position.
For an informal discussion about the role, please contact Gill Wells, Events Manager, events@asme.org.uk
Closing date: 14th October 2026
Interviews: In person, w/c 19 October 2026
ASME is committed to promoting equality, diversity and inclusion across everything we do. We seek to ensure our events are inclusive, accessible and welcoming to all, and we expect all colleagues to contribute to this commitment.
We are dedicated to building an inclusive community in health professions education. We welcome and encourage applications from individuals of all backgrounds, identities, and life experiences.
Notice to Recruitment Agencies and Third Parties:
We are managing recruitment for this role directly and in-house to ensure our charitable funds are directed toward our core mission. We do not accept unsolicited CVs or introductory calls/approaches from recruitment agencies or third-party vendors for this position. Any profiles submitted via Indeed, LinkedIn, Goodmoves, or directly to our staff will be treated as a direct application from the candidate, and no placement fees will be paid under any circumstances.
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