LevelUP HCS
Events & Coordination Officer - CONTRACT opportunity
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We are seeking a highly organised and proactive Events & Coordination Officer to support a dynamic international team. This role is ideal for someone who excels at managing events, coordinating stakeholders, handling complex logistics, and providing high-level operational support in a fast-paced, multi-geography environment.
Working closely with senior leaders and internal teams, you will play a key role in ensuring the smooth planning and delivery of meetings, events, communications, and programme activities.
Key Responsibilities
Events & Logistics Coordination
- Plan, coordinate, and support a range of meetings, workshops, events, and leadership engagements.
- Manage event logistics, including venue arrangements, travel coordination, scheduling, attendee communications, and supporting documentation.
- Ensure seamless delivery of both virtual and in-person events.
Stakeholder Coordination & Communications
- Act as a key liaison between Directors, Vice Presidents, Operations Directors, programme teams, and wider organisational networks.
- Coordinate communications with internal and external stakeholders across multiple regions and time zones.
- Build and maintain effective working relationships at all levels of the organisation.
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Administrative & Operational Support
- Coordinate complex schedules, meetings, and leadership engagements.
- Research and organise logistics to support programme and operational activities.
- Manage a range of administrative tasks to ensure efficient day-to-day operations.
Meeting & Project Support
- Prepare briefing packs, agendas, presentations, reports, and meeting materials.
- Take accurate meeting notes, record action items, and support follow-up activities.
- Provide coordination and project support across key initiatives as required.
Reporting & Data Management
- Gather, organise, and analyse information to support decision-making.
- Produce reports, summaries, and insights for managers and senior stakeholders.
- Maintain accurate records and documentation.
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About You
You will bring:
- Excellent written and verbal communication skills with the ability to convey information clearly and professionally.
- Strong organisational skills and the ability to manage multiple priorities simultaneously.
- Experience working within a complex, multi-stakeholder, or international environment.
- Strong analytical skills with the ability to interpret data and provide valuable insights.
- Exceptional attention to detail and problem-solving capability.
- Sound judgement and discretion when handling confidential information.
- The ability to work independently and collaboratively with diverse teams.
- Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Preferred Experience
- Previous experience in events coordination, programme coordination, operations support, or a similar role.
- Experience coordinating senior stakeholder meetings and events.
- Experience supporting teams across multiple geographies and time zones.
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