Searcys
Events Coordinator
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Searcys Events Coordinator Opportunity
Searcys is seeking an Events Coordinator to join their team at the newly refurbished 10-11 Carlton House.
About the Role
As an Events Coordinator, you will work closely with the Operations Team to coordinate meetings and event enquiries, and assist with the general administration needs of the Catering Department.
Location
10-11 Carlton House, located near the decadent Pall Mall and St James. This venue, steeped in history and grandeur, offers an exceptional setting for events ranging from wedding receptions and corporate conferences to banquets and summer parties.
Benefits
As an Events Coordinator, you will enjoy the following industry-leading benefits:
- 50% discount across Searcys venues
- Enrollment into Searcys pension scheme
- Up to 22 days annual leave plus bank holidays
- Meals provided on shift when working within one of our venues
- Day off for volunteering
- Access to everyday discounts and communication portal
- Access to gym discounts and wellbeing resources
- Access to employee assistance programme and Mental Health First Aiders
- Enrollment into Searcys Champagne School
- Access to a wide range of training and 40 apprenticeship programs
- Employee Referral Scheme
- Long Service Recognition
- Annual Awards Ceremony
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Job Description
To coordinate all events business from the onsite client external sales team and FOH team into the catering team. You will input and report on sales forecasts, while maximizing up-selling opportunities to achieve monthly and annual budgets. The role focuses on high-quality event planning, building strong relationships with all stakeholders at the Academy, and assisting with general administration of the catering team.
Salary: £35,000
Hours: Full time: 45 hours
Key Responsibilities
- Manage event planning and administration through Momentus, including event sheets, consumption reporting, financial tracking (BOB), and ensuring deadlines and SOPs are met.
- Coordinate closely with sales, operations, and venue leadership to provide regular updates, forecasts, reporting, and support deposit collection where required.
- Plan and deliver a wide range of events, including weddings, conferences, meetings, receptions, and dinners, ensuring seamless execution from enquiry to completion.
- Act as the primary client contact, handling correspondence, site visits, tastings, upselling opportunities, event-day requirements, and post-planning coordination.
- Prepare and distribute all event documentation, including quotations, menu cards, table plans, dietary information, BEO amendments, and operational briefings.
- Support business development by creating new packages and offerings, promoting the venue, attending networking events, and maintaining strong venue and operational knowledge.
- Ensure compliance with health, safety, legal, licensing, and company policies while maintaining professional standards and participating in training and development activities.
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Qualifications
- Meticulous administration and prioritization skills
- Excellent communication skills (internally and externally)
- Proactive and excellent time management
- Fluent or bilingual proficiency in the English Language
Additional Information
We are the oldest caterer in the UK, founded in 1847. Working with us offers the opportunity to be part of some of London’s most prestigious events, gaining insights and mentoring from skilled and experienced colleagues, and becoming part of a storied legacy in the hospitality industry.
A career at Searcys means you are part of something special. We are an employer with a rich history and an established reputation that will provide you with an enormous sense of pride and belonging.
To learn more about the rich history of Searcys, please visit our website at www.searcys.co.uk.
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