Events Lead

Main Responsibilities

• Working closely with the Event Manager and other Events Lead(s) in Aberdeen, as well as with the local Newcastle team, to ensure consistent, aligned and high quality events are delivered across the UK.
• Oversee the management and coordination of all GUH events and functions allocated under the role remit both nationally and internationally performing a pivotal role in delivering a professional events service to the membership.
• Lead and drive proactive revenue generation through delivery of a wide breadth and depth of new and existing event offerings. Identifying opportunities for sponsorship and additional event revenue and working with the Events Manager to develop these opportunities.
• Act as the custodian for the implementation and delivery of the annual events plan for events under the remit of this role, working within the agreed Events Strategy, plan and budget.
• Oversee coordination of relationships with sponsors, suppliers, PR consultants, venue providers and all other parties through the entire life cycle of an event or function from pre-planning, budget control, troubleshooting, staging on the day to post event/function debriefing and feedback. Escalating any significant issues, risks or budgetary concerns to the Events Manager as appropriate.
• Executing all activities and projects under the role remit associated with events and the marketing of the GUH as directed by the, Events Manager, Finance Director and Chief Executive
• Lead on delivery of Event and Conference activities as allocated under the role remit
  • Responsibility for ensuring coordination of the bookings for all allocated GUH events
  • Responsibility for ensuring the prompt and appropriate collation of information for promotional literature. (i.e. speaker's photos and biographies) Documentation - programmes, delegate lists, badges etc
  • Responsibility for ensuring preparation of any information for delegates, for circulation and the website
  • Responsibility for ensuring all bookings are logged on the appropriate GUH systems and that Finance are fully informed for invoicing purposes
• Ensure maintenance of Company CRM system. Ensure all relevant GUH electronic systems and mailing lists are kept fully up to date and maintained at all times
• Responsible for ensuring the administration of events organised by GUH. This includes, but is not limited to, the following tasks:
  • Ensuring all bookings are logged on the appropriate Excel spreadsheets and that the paperwork is passed to the Accounts Assistant for invoicing
  • Ensure that the Events Manager is advised of any appropriate information
  • General admin assistance when required
• Other duties as directed by the, Events Manager or Finance Director and Chief Executive as required.

Role Requirements

• Must portray a professional, corporate image to all visitors when representing GUH in the office and while working away from the office
• The role holder will be computer literate and confident in using Microsoft Office. Training will be provided for Adobe InDesign and Adobe PhotoShop as required.

Qualifications & Experience

Status codes: (M) = Mandatory (statutory / legal requirement) (E) = Essential (must be met by candidate) (P) = Preferred (candidates may be appointed, with discretion, without full achievement of criterion, but the indicated competence should be developed)

• Bachelor’s degree / HND or equivalent relevant experience in a media, communications or events-related discipline (E)
• Demonstrable operational experience within events management (E)
• Demonstrable relevant experience in a similar role / environment (E)
• Knowledge and experience of underwater business environments (E)
• Knowledge of and experience of working in and / or with Events Management providers (E)
• Has proven ability to interact and develop respect with a broad range of stakeholders and senior level management (E)

Training & Specialist Skills

• Ability to act as the main operational contact for the GUH events activities (E)
• Lead and coordinate events activities across the GUH organisation (E)
• Ability to establish and implement GUH events plan, including events sponsorship and events management (E)
• Customer events coordination and facilitation. Ability to represent and build relations at trade fairs and GUH customer events (E)
• Shaping and safeguarding of internal events agenda (E)
• Can demonstrate a track record of successful project delivery, on time and budget (E)
• Ability to manage multiple projects at the same time (E) Personal computer proficiency, Microsoft Office 365 skills essential

Personal Skills

• Ability to work as part of a small team and to deadlines, as well as autonomously (E)
• Computer Literate (E)
• Excellent verbal communication and inter personal skills. Has proven ability to interact with and develop respect with a range of internal and external stakeholders and senior level management (E)
• Has the proven ability to facilitate and support collaboration with colleagues and stakeholders (E)
• Positive ‘can do’ Attitude (E)
• Action orientated (E)
• Is a motivated self-starter, capable of working under own direction (E)
• High level of integrity and discretion in dealing with sensitive information (E)
• A keen attention to detail (E)
• Excellent organisational skills (E)

GUH Core Values

• Trustworthy – We are an open and welcoming organisation
• Strategic – We are an intelligence led organisation providing stakeholders with access to information relevant to the underwater marketplace.
• Expertise – We are industry subject matter experts, providing specialist knowledge of all sectors of the underwater industry
• Insightful – We ensure our stakeholders have access to relevant data and market analysis to allow them to harness opportunities in a growing global marketplace
• Collaborative – We work across industry sectors to facilitate and support collaboration with colleagues and stakeholders. All our activities are underpinned with a demonstrable focus on our own personal health and safety and the health and safety of our colleagues and stakeholders. We always demonstrate safety leadership in our words and actions.

How to Apply

Send your CV and accompanying personal statement to angus.brechin@theguh.co.uk