Delegate Experience and Event Engagement

• Oversee the 2027 Conference delegate journey from registration through to post-event follow-up, ensuring clear communication and a high-quality attendee experience.
• Manage registration systems, delegate data, conference platforms, and engagement tools to support smooth participation before, during, and after the event.
• Collect and analyze delegate feedback, attendance data, and engagement insights for inclusion in the post-conference report and handover.

Sponsor, Speaker, and Stakeholder Coordination

• Coordinate conference requirements for sponsors, speakers, members, partners, and senior stakeholders, working closely with internal relationship owners.
• Provide operational support to sponsor acquisition activity where required, including timely delivery of event information and inventory updates.
• Manage sponsor fulfillment, speaker logistics, branding, visibility, session requirements, and onsite support against agreed commitments.
• Act as a professional point of contact for conference-related queries, escalating risks, decisions, or issues promptly where appropriate.

Supplier, Vendor, and Procurement Management

• Lead procurement and coordination of conference suppliers, including venue, AV, production, catering, registration, design, print, transport, and other event services.
• Prepare supplier briefs, obtain and evaluate quotations, support contract negotiation, and manage delivery against agreed timelines, budgets, and service levels.
• Maintain complete supplier records and conduct post-conference vendor performance reviews to support handover and future planning.

Conference Governance, Risk, and Compliance

• Use and strengthen AVCA's conference SOPs, templates, checklists, trackers, and delivery frameworks throughout the assignment.
• Ensure the conference is planned and delivered in accordance with approved timelines, internal processes, delegated authorities, contractual obligations, and governance requirements.
• Maintain accurate conference documentation, including budgets, contracts, supplier records, attendee lists, workplans, decision logs, risk registers, incident records, and post-event reports.

Digital Platforms, CRM, and Automation

• Oversee the operational use of AVCA's conference registration system, CRM workflows, conference app, and delegate engagement platforms.
• Work with internal teams and technology providers to maintain event data accuracy and improve registration, communications, reporting, and automation across the 2027 Conference cycle.
• Monitor platform readiness, adoption, and engagement analytics; coordinate testing and issue resolution; and document recommendations for future delivery.

Team Leadership and Management

• Lead the Events Associate for the duration of the contract, setting clear priorities, responsibilities, and delivery expectations.
• Coordinate responsibilities across the conference project team and provide day-to-day guidance, feedback, quality control, and timely escalation.
• Recruit or coordinate, brief, and manage temporary staff, volunteers, and contractors to ensure effective resourcing and smooth onsite delivery.

Skills and Experience

Essential

• Degree or equivalent professional experience in events management, business, marketing, communications, or a related discipline.
• At least 5 years' experience in events management, including direct responsibility for delivering large conferences, summits, or similarly complex multi-stakeholder events.
• Proven experience managing multi-day and multi-stream major events through its full lifecycle, including project planning, budgeting, logistics, supplier management, registration, delegate communications, sponsor coordination, onsite delivery, and post-event reporting.
• Experience managing substantial event budgets, commitments, income, and expenditure, with strong financial reconciliation and variance-control skills.
• Experience managing or supervising staff and coordinating contractors, volunteers, or cross-functional project teams.
• Strong project management and organizational skills, with the ability to take ownership of a live conference plan, manage competing workstreams, and meet immovable deadlines.
• Strong supplier and vendor management experience, including procurement, negotiation, and performance monitoring.
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy.
• Strong stakeholder management skills, including experience working with senior executives, members, sponsors, speakers, and partners.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and productivity and work-planning tools/applications.
• Experience using CRM, event registration, email marketing, or event management platforms.
• Experience managing conference apps, digital engagement platforms, or virtual event tools.
• Ability to work independently, integrate quickly into an established team, and deliver effectively in a fast-paced international environment.
• Flexibility to work outside standard hours at key delivery points and willingness to travel internationally for the conference and related site activity.

Remuneration and Contract

This is a full-time, six-month fixed-term contract. Competitive remuneration will be offered, commensurate with experience, with applicable benefits provided on a pro-rata basis.

Application Process

To apply, please submit your CV and a cover letter outlining your suitability for the role, your notice period, and your availability to undertake the six-month contract to admin@avca.africa by close of business on 18th September 2026.

Email subject: Application - Events Manager, 2027 AVCA Conference

Only shortlisted candidates will be contacted for interview.