GradBay
Events & Marketing Administrator
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Contract: September - February 2027 London or Wallingford
We are looking for an organised and proactive Events & Marketing Administrator to provide administrative support across a varied programme of student-focused events, promotional campaigns, recognition schemes and engagement activities.
This is an excellent opportunity for someone who enjoys coordinating multiple projects, communicating with a wide range of stakeholders and supporting the delivery of high-quality events and marketing initiatives.
Key Responsibilities
Event and campaign delivery
- Assist with the planning and coordination of careers-related events, student competitions and award programmes.
- Support the organisation of campaign logistics, promotional materials and engagement activities.
- Communicate with students, universities, student groups and external partners to encourage participation and attendance.
- Work with colleagues across different teams to help manage campaign schedules, assets and project milestones.
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Administration and reporting
- Maintain accurate records, trackers, timelines and supporting documentation.
- Ensure administrative tasks are completed efficiently and within agreed timescales.
- Assist with reporting and post-event administration where required.
About You
We are looking for someone who is:
- Professional and confident when communicating with a variety of audiences.
- Highly organised and able to manage competing priorities effectively.
- Comfortable working on several tasks simultaneously while meeting deadlines.
- Positive, collaborative and adaptable in a busy working environment.
- Quick to learn new systems, processes and ways of working.
Skills and Experience
Essential:
- Strong administrative and organisational skills.
- Excellent attention to detail.
- Good working knowledge of Microsoft Excel and presentation software.
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Desirable:
- Experience supporting events, marketing activities or student engagement projects.
- Involvement in university societies, volunteering, internships, part-time employment or similar extracurricular activities.
Contract Details
- Fixed-term contract for 6 months, commencing September 2026.
- Full-time: 37.5 hours per week.
- Working pattern: Monday to Friday, 9:00am-5:30pm.
- Subject to a 3-month probationary period.
- Employment is conditional upon satisfactory pre-employment checks.
About the Organisation
Our client works with students, educational institutions and employers to support career development and improve access to opportunities. Through digital tools, content and engagement initiatives, we aim to help young people explore career options, build confidence and take positive steps towards their future employment.
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