Sponsor and partner research

• Research companies and organizations that could be suitable sponsors, promotional partners, or event participants.
• Build structured sponsor prospect lists containing company information, relevant contacts, areas of interest, and partnership rationale.
• Help identify useful points of connection with prospective sponsors and partners.
• Keep sponsor outreach, conversations, commitments, assets, and deliverables accurately documented.
• Assist with sponsor follow-ups and the collection of logos, descriptions, attendee names, and other materials.

Spreadsheet and information management

• Maintain the spreadsheets and trackers used for each event.
• Keep speaker, sponsor, vendor, attendee, budget, outreach, and task information accurate and consistently formatted.
• Regularly check trackers for missing information, duplicates, errors, outdated entries, and incomplete follow-ups.
• Create new research spreadsheets and trackers when required.
• Ensure information is clear, organized, and easy for the wider team to use.
• Maintain an orderly system for event files, assets, links, contacts, and documentation.

Communications and follow-up

• Coordinate scheduling and share practical information such as deadlines, locations, agendas, arrival instructions, and asset requirements.
• Escalate sensitive, strategic, or non-routine questions to the appropriate team member.
• Prepare confirmation messages, reminders, thank-you emails, and post-event follow-ups.
• Remain highly responsive across Slack and email during working hours.

Canva and marketing support

• Use existing Canva templates to create speaker cards, moderator cards, sponsor graphics, and other event assets.
• Accurately update names, titles, companies, headshots, logos, dates, and event information.
• Perform careful quality-control checks before any graphic is published.
• Provide basic Canva support when the in-house designer is unavailable or focused on other priorities.
• Help coordinate event-related landing pages, emails, promotional materials, and other marketing assets as needed.

On-site and post-event support

• When attending events, assist with registration, speaker arrivals, vendor coordination, scheduling, signage, and guest questions.
• Help ensure speakers, sponsors, and priority guests are welcomed and properly supported.
• Assist with collecting photographs, presentation files, attendance information, and other post-event materials.
• Update internal records after each event and ensure that all agreed follow-ups are completed.

Essential qualifications

• Perfect written and spoken English, either as a first language or at a fully bilingual professional level.
• Exceptional attention to detail and a strong preference for clean, accurate, and highly organized work.
• Highly responsive, dependable, and proactive.
• Comfortable managing several evolving projects and priorities simultaneously.
• Strong online research skills and the judgment to assess whether a person or company is genuinely relevant.
• Confidence using spreadsheets and maintaining structured, error-free information.
• Excellent professional writing and communication skills.
• Comfortable communicating with senior external stakeholders when appropriate.
• Able to work independently, ask sensible questions, and follow through without repeated reminders.
• Full-time availability and sufficient working-hour overlap with the Merkle Science team.
• Must be based in Western Europe for easy communication with marketing team.
• Willing and able to travel internationally on occasion.

Compensation

This is a full-time assistant or internship-level role with a monthly budget of approximately USD 2,000–3,500, depending on the candidate’s location, experience, and ability to take ownership of the work. MUST BE BASED IN EUROPE.