Montagu Evans
Events & Marketing Coordinator
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Events & Marketing Coordinator
Role Overview
This coordinating assistant role provides hands-on support across the firm’s events programme, ensuring seamless delivery of client and internal activities while upholding brand consistency. You’ll manage logistics, attendee experiences, communications, and post-event follow-ups for diverse events, from client breakfasts to industry conferences.
Key Responsibilities
Event Coordination
- Plan and execute client and firm events, including:
- Roundtables, breakfasts, dinners, internal conferences, and external conferences (e.g., UKREiiF).
- Venue sourcing, supplier coordination (catering, room setup), and practising due diligence (e.g., site visits where needed).
- Preparation: Craft event materials such as:
- Agendas
- Attendee lists
- Briefing packs
- Name badges and signage
- Ensure brand alignment across all deliverables.
- Execution: On-the-day support including:
- Registration/attendee management
- Supplier liaison
- Troubleshooting issues as they arise.
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Event Communications & Invitations
- Manage pre- and post-event comms, including:
- Drafting/sending personalised invitations, reminders, and follow-ups via the firm’s email marketing platform.
- Tracking RSVPs, dietary requirements, and accessibility notes securely.
- Maintain updated attendee records with attention to GDPR compliance.
Administration & Reporting
- Data & Records:
- Log and maintain accurate event documentation (briefs, run sheets, supplier details, budgets/invoices).
- Upload attendee records to the CRM system as required.
- Documentation:
- Organise all event files, ensuring clarity and accessibility for stakeholders.
Marketing & Team Support
- Daily Marketing Operations:
- Assist in maintaining calendars, marketing inboxes, and content preparation for internal communications.
- Update shared resources (e.g., business card portal).
- Branded Materials:
- Track stock of branded collateral (giveaways, signage).
- Oversee re-ordering processes to avoid shortages.
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Requirements
Experience & Skills
- 1–2 years of event support experience, preferably in professional services or a fast-paced setting.
- Able to multitask with meticulous attention to detail under pressure.
- Strong written and verbal communication; confident engaging with senior team members and external suppliers.
- Proficiency in Microsoft Office, with quick adaptability for tools like CRM platforms or email marketing tools.
- Proactive, solution-oriented attitude; enjoys hands-on problem-solving.
Possess a problem-solving mindset and ability to deliver results—even when circumstances change!
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