Events Project Assistant – Branding & Signage

Commercial & Administration Support

• Assist with preparing quotations and project cost information.
• Develop a good understanding of project budgets, costs, and commercial considerations.
• Provide accurate information to support invoicing and billing processes.
• Assist with the preparation and checking of project and financial documentation.
• Maintain accurate records within the company’s CRM, invoicing, and project-management systems.
• Ensure project documentation and correspondence are organised, accurate and handled confidentially.

Onsite Event Support

• Attend client sites, sporting venues, festivals and other event locations as required.
• Support site inspections, measurements, planning and project preparation.
• Assist with coordinating onsite resources and activities under the direction of the Account Manager or relevant project lead.
• Help ensure projects are delivered to the required quality and specification.
• Follow all company and venue health, safety, and security requirements.
• Be prepared to work flexibly during busy event periods, including occasional early starts, late finishes or additional onsite hours where required.

About You

We are looking for someone who already has a good understanding of working in a fast-paced events, project, or client-service environment and who can become productive relatively quickly.

You don’t need to have independently managed large projects, but you should be comfortable taking responsibility for your own tasks, managing deadlines, and working as part of a wider project team.

You Will Ideally Have

• Approximately 2 years’ relevant experience in events, event production, project coordination, exhibitions, experiential marketing, branding/signage, hospitality, or a related environment.
• Experience supporting the delivery of projects, events, or client work.
• Strong organisational and administrative skills with excellent attention to detail.
• Good client-facing and interpersonal skills.
• The confidence to communicate professionally with clients, suppliers, contractors, and colleagues.
• Experience coordinating multiple tasks, deadlines, or project requirements simultaneously.
• A practical, proactive, and “can-do” approach to getting things done.
• The ability to identify potential problems and raise them early, rather than waiting for issues to escalate.
• Good commercial awareness and an interest in understanding project costs, budgets, and financial processes.
• Good working knowledge of Microsoft Office, particularly Outlook, Word, and Excel.
• Confidence using, or willingness to quickly learn, CRM, invoicing, and project-tracking systems.
• The ability to work effectively in a small team where communication and collaboration are essential.
• A flexible approach and willingness to support projects outside normal office hours when event schedules require it.
• A good sense of humour and a positive attitude.

Essential Requirements

• Full UK driving licence.
• Access to your own vehicle.
• Around 2 years’ relevant experience in events, project coordination or a closely related environment.
• Good computer literacy and confidence learning new software.
• Excellent written and verbal communication skills.
• Strong organisational and time-management skills.
• Ability to work onsite and travel to client/event locations as required.
• Ability to work under pressure and adapt when project requirements change.
• Ability to undertake routine manual handling, including lifting, bending, stooping, and twisting.
• Ability to regularly lift, carry and move equipment or stock weighing up to approximately 10kg, including when loading vans and organising stock.

Reasonable adjustments may be considered to enable individuals with disabilities to perform the essential functions of the role.

What Success Looks Like

In this role, you’ll be successful when you become a dependable member of the project team who can:

• Keep project information and actions organised and up to date.
• Complete tasks accurately and within agreed deadlines.
• Communicate clearly with clients, suppliers, and colleagues.
• Anticipate straightforward project issues and raise them early.
• Support the Account Manager effectively without needing constant direction.
• Take ownership of your day-to-day responsibilities while knowing when to ask for guidance.
• Develop your understanding of event logistics, project delivery and commercial processes.
• Contribute positively to successful onsite event delivery.

Hiring Process

The general process and steps are below and may vary slightly depending on the role:

• An introductory call.
• A task or survey to understand how you work.
• A face-to-face interview with your future team.
• A culture conversation to make sure it is a match both ways.

We’ll keep you updated at every stage and do our best to make the process smooth, transparent, and welcoming.

RTA Publicity Limited is an equal opportunities employer. We are committed to diversity and inclusion and welcome applications from talented candidates, regardless of background or personal characteristics.