LMA Recruitment
Events Specialist
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Seeking an Events Specialist for a Growing London Office
This role will plan, coordinate, and deliver all London-based firm-wide events, employee engagement activities, and team-building events from concept through to execution, ensuring an exceptional employee experience.
Responsibilities
- Manage all event logistics, including timelines, venue requirements, catering, entertainment, AV production, staffing, transportation, and guest communications.
- Partner with global teams and other global stakeholders where required to coordinate multi-office events (including leadership events) and ensure alignment across locations.
- Source quotations and manage external suppliers, including sound, lighting, production, entertainment, photographers, and other event-related vendors.
- Develop and manage event budgets, monitor spend, and ensure all events are delivered within approved financial parameters.
- Negotiate and manage vendor contracts, ensuring quality service, value for money, and compliance with company policies.
- Own event registration and RSVP tracking, providing regular attendance updates and post-event reporting to stakeholders.
- Create engaging event communications, including invitations, save-the-dates, digital signage, promotional materials, and internal marketing content.
- Build and maintain strong relationships with internal stakeholders and external vendors, acting as the primary point of contact throughout the event lifecycle.
- Measure event success through post-event surveys, analyse participant feedback, and present recommendations to leadership to continuously improve future events.
- Lead and support office employee experience initiatives that enhance workplace culture and engagement throughout the year.
- Coordinate the onsite massage programme, including scheduling, holiday cover, vendor communication, and invoice management.
- Support Reception, Workplace, Global Travel Management, Talent, Communications, and other business teams with event-related activities and special projects as required.
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Requirements
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- Minimum of 4 years' experience planning, coordinating, and delivering internal events within a corporate environment.
- Experience researching, negotiating contracts, and working with external vendors.
- Experience managing large budgets is essential.
- Flexibility to work outside of normal working hours and to support company events as well as travel to other office locations outside London on occasion.
- Onsite role, 4+ days a week.
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