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Exams Officer (24 hours per week)
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The Appointment
In the role of Exams Officer you will be required to demonstrate a high level of initiative and autonomy as part of the Exams Officers Team. The primary focus of the role is on providing a professional and customer-focused service to other college departments and external parties. The main body of your responsibility will be in managing examination events and associated activities and the logging of achievements. Part of the role involves extracting and analysing data held in the college’s learner records system which may be used to support management decisions.
It is imperative that you possess good interpersonal and communication skills and be confident in dealing with people at all levels. You will demonstrate the ability to work to tight deadlines with high levels of accuracy.
The role will require you to embed the college’s values, Respect, Integrity, Collaboration, Compassion and Ambition.
The Post
2.1 Main Duties and Responsibilities
- To plan and manage examination events including;
- Engaging the services of and supervising invigilators
- Organising venues and their set-ups
- Maintaining examination paper security
- Notifying learners about examination related events
- Helping invigilators start the examinations
- Ensuring that access arrangements are in place where relevant
- Co-ordinating solutions to issues that arise during the events
- To represent the college, own and manage the relationship with nominated Awarding Bodies.
- To keep up to date with and advise Schools of Learning of Awarding Bodies’ registration and certification requirements.
- To co-ordinate individual examination submissions by agreed deadlines.
- To co-ordinate the receipt and dispatch of examination papers.
- To validate and reconcile invoices for examination entry and registration fees.
- To liaise with staff and learners regarding learning and qualification aim records.
- To maintain all necessary documentation, files and records.
- To enter data into and extract data from, the college information systems accurately and efficiently.
- To maintain the strictest confidentiality, security of information and discretion at all times.
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2.2 Other Responsibilities
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- To uphold and promote college policies and procedures, promoting those specifically applicable to this area of work, including the Equality & Diversity and Health & Safety policies and procedures and attend training as requested.
- To comply with the college’s own safeguarding policy and practices and attend training as requested.
- To keep up to date, so far as necessary for the efficient executing of the job, with new legislation, procedures and techniques and attend relevant mandatory training.
- To be conversant with and participate in activities and developments at college, regional and national level which are relevant to the post.
- To present and promote an appropriate public image in representing the college.
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