About Us

The Sheffield College is a further and higher education institution dedicated to providing academic, vocational, and professional qualifications to approximately 13,000 young people and adults annually. Our mission is to transform lives through learning, advocating for inclusivity and diversity at every stage.

Role Purpose

The role of the Examinations Officer is to manage the effective and efficient administration of external examinations in accordance with the Joint Council for Qualifications (JCQ) regulations and/or awarding body rules for exam administration in a consistent and secure fashion, thereby helping to maintain the integrity of the assessment process.

Due to the expansion of our team, we are looking for two motivated and ambitious individuals to contribute to the success of our learners. The role offers the opportunity to make a real impact on students' futures, requiring forward-thinking, attention to detail and the ability to anticipate and resolve issues before they arise.

What makes a great Exams Officer?

• Someone who thrives in a fast pace, ever-changing environment.
• Strong communication and interpersonal skills.
• Demonstrates strong proactivity and foresight, identifying and addressing potential issues before they arise.
• Compassionate with a student-first mindset – meeting our FREDIE+ values.

Main Responsibilities:

• Managing the whole exam series to include registrations, entries, amendments, results, and achievement processes. Maintaining accurate data and meeting awarding body deadlines. Liaising with internal stakeholders to validate data accuracy.
• To act on behalf of, and be the main point of contact for, the centre in matters relating to the general administration of awarding body examinations and assessments.
• Possess a high level of knowledge in exam-related rules and regulations via relevant support available for external stakeholders (Awarding organisations/JCQ/The Exams Office, etc).
• Contribute to the effective planning and oversee the examination process for all learners, throughout the whole academic year. Including seating and timetabling.
• Ensuring the secure receipt, storage, and handling of examination materials and candidate information. Complying with internal and external data protection requirements.
• Recognise changes taking place in examinations via JCQ/Awarding bodies and implement these with the Sheffield College examination procedures and processes.
• Play a key role in implementing access arrangements for eligible candidates, supporting the ALS and Inclusion team.
• Be an active support to the Exam Manager in executing and engaging with the JCQ Centre Inspection Service, an awarding body, or a regulatory authority when subject to an inspection, investigation, or unannounced visit.
• Aid the Exams Manager in creation, reviewing, and updating of exam-related policies as required by the regulations, and accurately reflecting working practices in the centre.
• Building effective relationships with curriculum teams, support services, and awarding organisations to deliver a high-quality examinations service.