Val Wade Recruitment
Executive Administrator
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Executive Administrator, Professional Membership
Location: London
Working Arrangement: Hybrid working, 4 days a week
Salary: Up to £33,000 pro-rata
Job Type: Permanent
About the Role
A high profile professional membership body based in London is seeking an Executive Administrator to provide administrative support and ensure the smooth running of the department. This permanent role involves 4 days a week of work and plenty of people contact, organizing the recruitment and onboarding of interns, supporting the Senior Executive Assistant, and deputising for her when needed.
Key Responsibilities
- Provide administrative support to the Executive Director, as directed by the Executive Director or Senior Executive Assistant
- Receive, collate, and forward applications from prospective interns for shortlisting
- Arrange intern interviews with Heads of Departments
- Send offer letters, check visas
- Help to interview potential interns for your own department
- Act as the first point of contact for interns, taking note of sickness absence and holiday
- Organize online meetings for interns to network
- Coordinate Intern Newsletter – liaising with interns/production/content/web team to ensure the creation of the newsletter
- Put together grant requests
- Update intern pages on the website
- Manage expenses
- Manage applications for fellowships, arranging payments to winners, and facilitating mentorship calls
- Assist with collation of Annual report, liaising with Accounts and Production teams
- Arrange and attend meetings with Treasurer, Assistant Treasurer, Head of Finance, Head of Production, and Executive Director to review
- When covering for the Senior EA, you may be required to organize complex diaries, take minutes at meetings, and ensure the smooth running of the Executive Office
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Person Specification and Skills
- Minimum 3 years of Administrative / Secretarial experience in an office environment
- Proficiency in Spreadsheets, budget monitoring, and confidence using MS Office, particularly Word
- Excellent written and verbal communication skills in English
- Ability to prioritize and manage your own workload
- Strong attention to detail and the ability to multitask
- Self-motivation and initiative
- Ability to work both independently and as part of a team
- Confidence, diplomatic approach, politely assertive with the ability to maintain agreed processes
- The ability to develop effective working relations with senior professionals from various cultures
- Experience in an international environment would be an advantage, as would event organizing experience
- If you have dealt with high-level executives, that would be a plus
- In addition, confident database skills, minute taking, and travel / hotel liaison and negotiation would be an advantage
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Application
This is a great opportunity, apply now.
Due to the large number of applications that we receive, only shortlisted applicants will be contacted.
Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.
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