Broadcast Recruit Ltd
Executive and Team Support Assistant
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Job Description: Executive & Team Support Assistant
Company: Sela International
Location: London, UK
Position Type: Full-time
Reporting To: Executive Assistant to the CEO
About Sela
Sela is a dynamic creator of spectacular experiences across the sports and entertainment industries. Building on a world-class reputation and recent international success across London and Los Angeles, we have established a global office in London to develop and deliver world-leading projects outside the Middle East. Our ambition is to build a global portfolio of sports and entertainment properties, providing commercial, operational, creative, and strategic expertise.
Role Overview
We are seeking an organised, proactive Executive & Team Support Assistant to provide core administrative support to the Executive Assistant to the CEO and help oversee daily London office operations. This role is ideal for a candidate with foundational PA or team administration experience who is looking to step into a fast-paced sports and entertainment business. Working closely with the EA to the CEO, you will act as a key support pillar across calendar coordination, presentation formatting, VIP guest hospitality, and office management.
Key Responsibilities
Executive & PA Support (Assisting EA to CEO)
- Calendar & Scheduling: Assist the EA in coordinating internal and external meetings, managing diary conflicts, and tracking key executive milestones.
- Presentation & Deck Formatting: Help draft, format, and polish PowerPoint presentations and Town Hall decks to ensure alignment with brand templates.
- Travel & Itineraries: Research travel options, draft itineraries, and process expense claims for leadership team members in line with company policy.
- Meeting Preparation: Coordinate board pack assembly, print meeting agendas, arrange meeting rooms, and record action points when required.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Office Management & Front of House
- VIP Hospitality & Reception: Manage visitor reception, register guests via building portals, and deliver a high-standard welcome to visiting C-suite executives and Board members.
- Workspace Operations: Maintain a clean, presentable, and well-organized office environment throughout the day.
- Building & Supplier Liaison: Help handle day-to-day facilities requests with building management (GPE), reception, and external vendors under the EA's direction.
- Inventory Control: Track, order, and restock office stationery, kitchen supplies, and basic IT equipment within allocated budgets.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Team Support & Coordination
- Onboarding Logistics: Welcome new joiners by managing desk setups, arranging building access passes, and preparing starter kits.
- Event Coordination: Assist the EA and HR team in planning internal staff socials, celebrations, and client-hosting setups.
- Ad-Hoc Administration: Execute general team support duties, local collection runs, and administrative projects as required.
Requirements & Qualifications
- Experience: 1–2+ years of experience in a PA, Team Assistant, or Office Support role (experience in sports, media, or creative sectors is a plus).
- Software Proficiency: Strong working knowledge of Microsoft 365, particularly Outlook, PowerPoint, and Word.
- Core PA Skills: Hands-on experience with diary coordination, travel booking, and formatting presentation decks.
- Professional Attributes: Proactive problem-solver with a strong visual eye, excellent attention to detail, and a high degree of discretion.
- Communication: Exceptional verbal and written communication skills with a customer-focused attitude.
Equal Opportunity Statement
We are committed to encouraging equality, diversity, and inclusion among our workforce and recruitment, eliminating unlawful discrimination.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Location