Robert Walters
Executive Assistant
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Executive Assistant
Location: London, Kent House
Role Type: Contract - 12 months
Work Setup: Hybrid - 4 days in the office (flexible when needed - 9am - 5pm)
Who We Are
Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.
The Role
Our client is a large multinational firm that provides a range of financial services, including advisory, investment, and asset management solutions. It serves a diverse set of clients worldwide, focusing on strategic planning, market operations, and long-term financial growth.
What you'll do
- Manage complex calendars, acting as a trusted gatekeeper and proactively resolving diary clashes.
- Organise internal and external meetings, including venues, video conferencing, calls, agendas and itineraries.
- Coordinate end-to-end business travel, including flights, accommodation, visas and ground transport in line with company policy.
- Process monthly expenses, including American Express, personal expenses and invoices through Concur, ensuring accuracy and timely submission.
- Coordinate meeting rooms, client meetings, refreshments, events, offsites and team activities, including budgets and expense reconciliation.
- Provide wider administrative support, including handling calls and messages, document preparation, filing, printing, ordering business cards and assisting with recruitment activities.
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What you bring
- Previous EA/PA experience within investment banking, private equity, asset management or another financial services environment, supporting senior stakeholders in a fast-paced setting.
- Strong diary, meeting and travel management skills, including coordinating complex schedules, venues, itineraries and international travel.
- Experienced in expense management, including Concur, corporate cards, invoices and ensuring compliance with company policies.
- Highly organised and proactive, able to manage competing priorities, resolve scheduling conflicts and anticipate stakeholder needs.
- Excellent communication and interpersonal skills, with confidence dealing with senior stakeholders, clients and external contacts.
- Strong attention to detail, discretion and professionalism, with the ability to work independently and support events, recruitment and ad hoc business requirements.
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What's Next
If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.
We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at adjustments@robertwalters.com to discuss how we can support you.
This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.
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