University of Bristol
Executive Assistant (2 x posts available)
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
The role
The School of Biochemistry and Biomedical Sciences is seeking two full-time Executive Assistant to join our busy, friendly school team.
You will join a small executive team responsible for day-to-day support of school activities and will likely be involved in engaging student ambassadors, supporting induction of new staff and managing staff communications amongst other tasks.
The Executive Assistant supports senior members of the school in diary management, school activities and events and will need to exhibit tact, discretion and maintain a high level of confidentiality as well as excellent customer service skills.
Independence and initiative will be required to react to changing priorities and work circumstances, with scope to make decisions within your own remit. You will organise your own day-to-day workload to meet objectives.
You will need knowledge of a range of IT systems and ideally have experience of university processes to proactively support the school and our academic and executive team colleagues.
This is an exciting time to join the school as we embark on our first year as the newly formed School of Biochemistry and Biomedical Sciences.
Please note that this role is a fixed term position with a current end date of December 2026. Interviews dates are to be confirmed but likely to fall in early September.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
What will you be doing?
- Providing complex diary management and support for senior school academic staff.
- Supporting school activities, for example, recruitment, induction, and office moves.
- Helping to draft school communications, including weekly online bulletins.
- Servicing committee meetings.
- Coordinating honorary and associate staff.
- Organising events and assisting with staff recruitment processes both online and in person.
- Updating webpages and creating web content.
- Proactively seeking to improve school processes and keep resources up to date.
You should apply if
- You have excellent organisational, customer service, and written and verbal communication skills.
- You can complete tasks to a high level of accuracy.
- You are flexible and a good team player, as well as being able to work independently and show initiative.
- You should have a passion for working collaboratively and thrive on working in partnership with a broad range of colleagues.
- You can work in a busy, positive environment, both multi-tasking and reacting quickly to changing circumstances, but also be proactive in improving processes.
- You are experienced in using a range of IT systems and are able to adapt to new systems and processes quickly.
- You have good digital communication skills and experience of updating and creating web content.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Additional information
Contract type: Fixed term contract (available until 31/12/2026)
Work pattern: Full-time
Grade: F
Salary: £28,778 - £32,080 per annum
School/Unit: School of Biochemistry and Biomedical Sciences
This advert will close at 23:59 UK time on Monday 17th August 2026
For informal queries please contact:
- Lily Golden (lily.golden@bristol.ac.uk) - Executive Administration Manager
- Jane Fitzwalter (Jane.Fitzwalter@bristol.ac.uk) - Head of Operations
Our strategy and mission
We recently launched our strategy to 2030 tying together our mission, vision and values.
Available documents
- [Executive_Assistant - SUPP113636.pdf](Executive_Assistant - SUPP113636.pdf)
- [Faculty of Health and Life Sciences - October 2024 (3) (2).pdf](Faculty of Health and Life Sciences - October 2024 (3) (2).pdf)
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location