Executive Assistant / Operations Coordinator

Location: Cambridgeshire

Are you an organised and proactive Executive Assistant looking for your next challenge? We are working with an established organisation within the life sciences sector that is seeking an experienced professional to provide high-level support to the UK leadership team.

This is a varied role where you'll become a key part of the business, ensuring the smooth day-to-day running of executive operations while acting as the central point of coordination between senior leaders, colleagues, and external stakeholders.

The Role

As Executive Assistant, you will provide comprehensive administrative and operational support to the UK Director of Operations and wider management team. You'll manage priorities, coordinate communications, and help ensure the business operates efficiently across multiple sites.

Key Responsibilities

• Manage complex diaries, schedules, and appointments for senior leadership
• Coordinate meetings, prepare agendas, and take accurate meeting minutes
• Organise UK and international business travel, accommodation, and events
• Manage incoming emails, calls, and correspondence on behalf of senior management
• Process expense claims, invoices, and administrative documentation
• Maintain accurate filing systems and confidential business records
• Coordinate office administration and manage office supplies
• Act as the key point of contact between leadership, employees, and external partners
• Draft and distribute internal communications
• Support leadership communications through company intranet updates
• Help coordinate communication across multiple UK sites
• Assist with document translation where required