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Executive Assistant
Location: Canary Wharf, Bank Street
Role Type: Contract - 12 months
Work Setup: Hybrid - 5 days in the office for the first few months then will move to 4 days (8am - 5:30pm)
Who We Are
Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.
The Role
Our client is a large multinational firm that provides a range of financial services, including advisory, investment, and asset management solutions. It serves a diverse set of clients worldwide, focusing on strategic planning, market operations, and long-term financial growth.
What you'll do
- Manage complex diaries, coordinate meetings, and prioritize changing schedules for senior stakeholders.
- Organize domestic and international travel, accommodation, visas, itineraries, and process expenses in line with company policy.
- Act as the main point of contact, handling calls, emails, and correspondence while maintaining strong stakeholder relationships.
- Prepare meeting packs, presentations, and documentation, ensuring all attendees are fully briefed in advance.
- Maintain confidential records, update CRM systems, and provide accurate administrative support across the team.
- Support client events, team activities, and provide Executive Assistant cover during periods of absence, while assisting with ad hoc projects as required.
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What you bring
- Extensive Executive Assistant experience supporting Managing Directors (MD) and Executive Directors (ED) within large corporate organizations, such as investment banking, financial services, legal, or consultancy firms.
- Proven experience managing complex diaries, international travel, expenses, and senior stakeholder support in a fast-paced environment.
- Excellent organizational skills with the ability to prioritize multiple tasks and work under pressure.
- Strong communication and relationship-building skills, with confidence engaging stakeholders at all levels.
- Highly proficient in Microsoft Outlook, Word, Excel, and PowerPoint, with excellent attention to detail and discretion when handling confidential information.
- Proactive, professional, and adaptable, with the ability to work independently, use initiative, and support a collaborative team environment.
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What's Next
If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.
We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at adjustments@robertwalters.com to discuss how we can support you.
This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.
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