MMK Chartered Certified Accountants
Executive Assistant
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Location: Luton
Job Type: Full-time, Permanent
Salary: Competitive, dependent on experience
About the Role
MMK is seeking an exceptional Executive Assistant to provide high-level support to the Director and play a key role in the continued growth and success of the business.
This is a role for someone who is highly organised, proactive, professional and able to take ownership of tasks from start to finish. We are looking for a trusted right-hand person who can manage priorities, coordinate activities, maintain strong relationships with clients and contacts, and ensure matters are handled efficiently and professionally.
The successful candidate will become a central part of the business, working closely with the Director across a wide range of responsibilities while helping to create a professional, organised and client-focused environment.
Key Responsibilities
- Provide comprehensive executive and administrative support to the Director.
- Manage the Director's diary, appointments, meetings and scheduling.
- Screen and prioritise emails, calls and correspondence.
- Draft professional correspondence, presentations, reports and business communications.
- Act as a key point of contact for clients, suppliers and other external contacts.
- Prepare meeting agendas, take notes and follow up on agreed actions.
- Coordinate projects and ensure key tasks are progressed and completed.
- Maintain accurate records, systems and business documentation.
- Assist with client onboarding and relationship management activities.
- Handle sensitive and confidential information with discretion.
- Support business development initiatives and special projects.
- Identify opportunities to improve processes, organisation and efficiency across the business.
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Requirements
- Previous experience as an Executive Assistant, Personal Assistant, Office Manager, Chief of Staff or similar senior support role.
- Exceptional organisational and time management skills.
- Excellent written and verbal communication skills.
- Strong attention to detail.
- Ability to manage multiple priorities and deadlines simultaneously.
- Highly proficient in Microsoft 365, Outlook, Word, Excel and Teams.
- Professional, confident and personable manner.
- Ability to work independently, use initiative and exercise sound judgement.
- High levels of discretion, professionalism and confidentiality.
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The Ideal Candidate
- Highly organised and exceptionally reliable.
- Proactive, resourceful and able to anticipate needs.
- Professional, polished and confident.
- Strong relationship-building and communication skills.
- Calm under pressure and adaptable to changing priorities.
- Solutions-focused, with a practical approach to problem solving.
- Able to take ownership and see tasks through to completion.
- Someone who enjoys making things happen and takes pride in getting the details right.
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