LivGreen - Retrofit Specialists
Executive Assistant
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Job Title: Executive Assistant
Location: North Bristol – Office-based
Working hours: Monday-Friday, 8:00am – 5:00pm
Employment type: Permanent, full-time
About LivGreen:
At LivGreen, we’re passionate about creating sustainable, energy-efficient solutions that drive positive change. We are a leading provider of retrofit and decarbonisation services across the UK, working with local authorities, social landlords, and homeowners to improve the efficiency and comfort of homes.
We are a fast-growing, impact-driven business that values innovation, integrity, and collaboration. As we continue to scale, we’re looking for a highly capable and driven Executive Assistant to support our leadership team, playing a critical role in enabling strategic execution and operational alignment across the business.
Our Values:
- Day one mindset: We employ individuals who put the customer first, prioritise dynamic decision making, and constantly strive to be better.
- Extreme ownership: We value accountability and have built a culture of problem-solving.
- Right from the start: We do it once and do it well, ensuring we are always delivering the highest possible standard for our clients.
Why Join LivGreen?
At LivGreen, we’re not just about delivering projects – we’re about making a difference. Here’s why you’ll love working with us:
- Competitive salary with annual review
- Benefits including cycle to work scheme, pension, and tech scheme
- Medical cash plan
- Option to buy additional holiday
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Position Overview:
We’re looking for an exceptional Executive Assistant to directly support our C-suite in a pivotal role that goes beyond traditional diary management. This is an exciting opportunity for a seasoned EA who thrives in a fast-paced environment.
You will play a central part in improving executive efficiency, supporting key projects, and enabling strong communication and coordination across the business. You’ll be confident handling sensitive information, making informed decisions, and proactively anticipating the needs of the senior team.
Key Responsibilities:
- Manage complex calendars, arrange meetings (virtual/in-person), and coordinate events
- Monitor inboxes, calls and WhatsApp groups for Directors, ensuring timely follow-up and information sharing
- Prepare and proofread reports, internal communications, presentations and company documents
- Coordinate agendas, take minutes, and ensure clear action tracking for leadership meetings
- Act as liaison between the Directors, internal departments, clients, and external stakeholders
- Coordinate travel, accommodation, logistics and personal errands when needed
- Maintain CRM systems (e.g., NetSuite, HubSpot, Salesforce), databases and digital filing
- Support the Directors with priority initiatives, including ad hoc research, project tracking and strategic planning support
- Remind the Directors of upcoming deadlines, priorities, and personal commitments
- Champion continuous improvement of executive processes and administrative systems
- Event planning and execution
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What We’re Looking For:
- Demonstrable experience in an Executive Assistant role
- Experience working directly with a CEO, MD, or Director
- Professional discretion and emotional intelligence
- Excellent written and verbal communication skills
- Highly organised with the ability to multitask and manage competing priorities
- Naturally proactive and solutions-focused – you’ll anticipate needs before they arise
- Strong attention to detail and the ability to work with accuracy under pressure
- Proficient in Microsoft Office, especially Outlook, Word, Excel and PowerPoint
- Comfortable learning and using CRM or workflow systems (e.g. HubSpot, Salesforce, NetSuite)
If you’re a highly capable and ambitious Executive Assistant looking for your next challenge - we’d love to hear from you.
LivGreen Ltd values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics under the Equality Act 2010. We welcome applications from all backgrounds and are happy to discuss reasonable adjustments to support your application.
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