Job Description

Incumbent works under the direction of the Director of Corrections or designee, providing high-level administrative, organizational and strategic support functions for the Director and Deputy Director, serving as a gatekeeper and liaison, and coordinating activities for the Department of Corrections.

Essential Functions

• Serve as a primary point of contact, screening calls, managing information flow, proactively resolving conflicts, and protecting Director’s and Deputy Director’s time.
• Establish and maintain effective work relationships with clients, supervisors, County employees, elected officials, attorneys, law enforcement, judges, other agencies, and the public.
• Comply with Civil Service Rules, collective bargaining agreements, County policies, department policies and laws to create a cooperative, safe, respectful and quality work environment.
• Organize internal/external meetings, preparing materials, attending meetings, taking minutes and tracking post-meeting action items.
• Advise employees regarding leave benefits (e.g., FMLA, ADA, Donated Leave).
• Assist with the leave/accommodation request process (e.g., FMLA, light duty, IOD, ADA), coordinating with HR and payroll and assisting with the completion of required paperwork and supporting documentation.
• Draft (e.g., letters, memorandums, resolutions, emails, reports) and other correspondence.
• Manage calendars and schedules, set up meetings, and coordinate agendas.
• Compile, prepare and maintain various records and reports (e.g., Board of Commissioners, contracts).
• Facilitate inmate marriage requests.
• Coordinate and organize internal job postings, specialty position postings and promotional applications.
• Assist with arranging/coordinating details and travel logistics (e.g., flights, accommodations, ground transportation).
• Coordinate and participate in the Awards committee organizing recognition events.
• Track expenses, prepare reports, submit invoices and provide updates.
• Receive, sort and distribute department mail/correspondence.
• Create data visualizations and presentations.
• Maintain organized filing systems, databases, and manage sensitive or confidential documents with discretion (e.g., correspondence, reports, records, employee personnel and medical records).
• Assist with collecting and completing accreditation standards and audit information.
• Process supply requisitions/purchase orders, ensuring adequate office supply inventory and coordinating equipment work orders.
• Coordinate and complete special projects.
• Provide administrative support to other staff.
• Maintain job knowledge and skills (e.g., research, meetings, webinars, seminars, conferences, continuing education).
• Safely operate a motor vehicle when required to travel on County business.
• Report to work at assigned location with regular, consistent attendance.
• Perform other duties as assigned and directed.