This is a role for someone who is equally comfortable preparing a board briefing pack and greeting a visiting client at reception. You will be proactive, highly organized, and confident managing competing demands across both workstreams.

Responsibilities

Executive Assistant Support

• Manage complex and dynamic diaries for C-Suite executives, prioritizing effectively across competing demands and shifting schedules.
• Act as a reliable gatekeeper — filtering and triaging communications, and ensuring the right things reach the right people at the right time.
• Coordinate meetings, appointments, and engagements end-to-end, including preparation of agendas, briefing materials, and follow-up action tracking.
• Draft, review, and send executive correspondence, presentations, and documentation to a high standard.
• Manage domestic and international travel — including flights, accommodation, ground transport, visas, and detailed itineraries.
• Prepare comprehensive travel packs and proactively manage disruptions, ensuring minimal impact to executive commitments.
• Support confidential business initiatives and ad hoc projects with discretion and sound judgment.
• Coordinate expense management and approvals in line with company policy.
• Assist with the coordination of leadership team meetings, including logistics, papers, and action tracking.

Front of House & Office Operations

• Serve as the first point of contact for visitors, clients, and guests — delivering a warm, professional, and polished front-of-house experience.
• Manage the reception desk, including answering and directing calls, handling deliveries, and maintaining visitor logs.
• Oversee meeting room bookings and ensure rooms are set up and ready in advance of meetings.
• Maintain office supplies, equipment, and vendor relationships, ensuring the office is well-stocked and operational at all times.
• Support the onboarding of new joiners, including desk setup coordination and office orientation.
• Assist in facilitating internal events as directed by the Events and Communications lead.
• Ensure front-of-house and communal areas are consistently presentable and reflect our standards.
• Uphold confidentiality and data protection standards across all visitor and administrative processes.

Requirements

• 3–5 years of experience as an Executive Assistant supporting C-Suite or senior leadership within a fast-paced, professional environment.
• Proven ability to manage complex executive diaries and competing priorities with a calm, solutions-focused approach.
• Experience coordinating domestic and international travel, including multi-leg itineraries.
• Exceptional written and verbal communication skills, with the ability to draft high-quality executive documentation.
• Strong organizational skills and meticulous attention to detail.
• A confident, polished front-of-house presence — comfortable as the face of the business for senior visitors and clients.
• Advanced proficiency in Microsoft Office Suite and modern collaboration platforms.
• High degree of discretion, professionalism, and sound judgment when handling confidential matters.
• A proactive mindset — anticipating needs before they arise and taking ownership without being asked.
• Experience supporting executives within a high-growth, technology, or private equity-backed business (Advantageous).

Interested?

If you are passionate about leveraging technology to transform regulatory compliance and meet the qualifications outlined above, we invite you to apply. Please submit your resume detailing your relevant experience and interest in CUBE.

CUBE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.