LanceSoft UK
Executive Assistant
Glasgow
Posted about 16 hours ago
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Job Title: Executive Assistant
Location: Glasgow, UK (90% onsite in Glasgow & 10% in Birmingham)
Duration: 5 Months contract
Key Responsibilities
- Organize team meetings, events, and maintain accurate minutes of meetings
- Coordinate travel arrangements for team members
- Support planning and coordination of internal and external training sessions
- Prepare and maintain team dashboards and reports
- Manage procurement of IT equipment, mobile devices, PPE, and other office needs
- Support onboarding activities for new starters
General Office Administration Support
- Entering data or performing word processing work in support of local office or function-specific business processes.
- Coordinating the logistics for office events.
- Coordinating the logistics for office moves (e.g., moving office furniture, packing files, etc.).
- Providing back-up support for reception/switchboard or the mailroom.
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Your Background
- Proven experience in an administrative or coordination role
- Strong attention to detail and organizational skills
- Excellent communication skills (written and verbal)
- Ability to manage multiple stakeholders effectively
- Proficiency in IT tools (e.g., MS Office, collaboration platforms)
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An Experienced Para-Professional (S2)
- Requires basic knowledge of job procedures and tools obtained through work experience and may require vocational or technical education.
- Works under moderate supervision.
- Problems are typically of a routine nature, but may at times require interpretation or deviation from standard procedures.
- Communicates information that requires some explanation or interpretation.
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Skills
Meeting Organization
Minute Taking
Travel Coordination
Training Coordination
Reporting
Procurement
Onboarding Support
Data Entry
Office Administration
Stakeholder Management
MS Office
Collaboration Platforms
Attention To Detail
Organizational Skills
Communication Skills